Communication Item + Details

Audience/

Platform

Reviewer

Review Status

Publish Status

Target Date

Publisher

Google Drive Live Link
​

Internal BFS teams

​
​

​In progress

​phase 1


​done

Ana + Rebe

Blink page: ​

https://blink.ucsd.edu/finance/resources-training/training/ogl-implementation.html

Blink/All Audiences

​
​

​ver 1 done

​1/30/24

​Ver 1 done

​1/31/24

​in progress

​ver 2

​

Best Practices for Creating Guides….Guide (in collab and a doc)

  • steps or not?

  • writing style

  • colors

  • conditions? timer?

  • autoload feature

    • conditions are tbd

Content Creators/Internal OGL Team

​
​

​not started

​not published



Google Drive Live Link
​

Internal OGL team/email

​
​

​Completed

​Completed

​done

​
​sent

Google Drive Live Link
​

Internal OE team

​
​

​completed

​completed

​done

Ana + Rebe

Google Drive Live Link
​

Internal OGL team/email

​
​

​completed

​completed

​done

​
​sent

Google Drive Live Link
​

Internal OE team

​
​

​completed

​completed

​done

Rebe’s Notes

Google Drive Live Link
​

Internal OGL team/email

​
​

​completed

​completed

​done

​
​sent

Google Drive Live Link
​

Cheryl Ross/Email

​
​

​completed

​Done

​done

​

Google Drive Live Link
​ Pt 2

OGL team

​
​

​completed

​completed

​done

​
​sent

Google Drive Live Link
​+ CLT summary version

CLT/Zoom Presentation

​
​

​Completed

​completed

1/24/24

​done

​
​delivered

Google Drive Live Link
​

Weekly sessions topics still needed
OGL guides need to be inputed

Campus/Blink

​
​

​completed

1/26/24

​Ver 1 complete

​info needed

​
​in progress

​

https://www.canva.com/design/DAF6Kc0o944/nCgmTppYGcwL6oa7onLMRQ/edit?utm_content=DAF6Kc0o944&utm_campaign=designshare&utm_medium=link2&utm_source=sharebutton
​
https://ucsdcloud-my.sharepoint.com/personal/financesupport_ucsd_edu/_layouts/15/onedrive.aspx?id=%2Fpersonal%2Ffinancesupport%5Fucsd%5Fedu%2FDocuments%2FOracle%20Guided%20Learning%2FOGL%20One%20Page%20Guide%2Epdf&parent=%2Fpersonal%2Ffinancesupport%5Fucsd%5Fedu%2FDocuments%2FOracle%20Guided%20Learning&ga=1

Campus/Email, Blink, All Comms (link from google drive)

​
​

​completed 1/22/24

​completed

​DONE

​
​ready

Tuesday Weekly Digest + CoP Teams post:

Google Drive Live Link
​

Week 1: January 23, 2024 ​PUBLISHED
Week 2: January 31, 2023​PUBLISHED + add one-pager (update link)
Week 3: February 7, 2024​PUBLISHED
Week 4: February 14, 2024​PUBLISHED
Week 5: February 21, 2024​PUBLISHED
Week 6: February 26, 2024 ​published

Campus/Internal and External Channels

​
​

​1/23/24

​1/31/24

​2/7/24

​2/14/24

​2/21/24

​2/26/24

​1/23/24

​1/31/24

​2/7/24

​2/14/24

​2/21/24

​2/26/24

​PUBLISHED

​

message to content developers about OGL-lead q+a session: email draft (include ashlyn)

OGL content developers/email

​
​

​Completed

​completed

​done

​1/29/24

​

Google Drive Live Link
​+ email

OGL testers/internal

​
​

​Completed

​completed

​done

​1/25/24

​
​sent

Oracle Guided Learning Introductory Presentation Email:

Google Drive Live Link
​

Allorah
Adam
BFG
eCLT (all BFS staff)

Email/Internal Leaders

​
​

​completed

​completed

​done

​1/31/24

​

Update to core team:

Google Drive Live Link
​

link to blink; all resources can be found here, please let us know if there is anything else we can provide.
one pager
action item: titles in tracker are still not matching what is in OGL. Please update as soon as possible (please remove “How to” and similiar phrasing from titles).

entire OGL team

​
​

​completed

​2/5/24

​completed

​2/5/24

​done

​

SIO Meeting: Review OGL Presentation

Google Drive Live Link
​

links to blink and one-pager ready to go
add links to all follow-up communications

SIO faculty assistants and fund managers

​
​

​completed

​2/1/24

​completed

​2/1/24

​done

​

All BFS OGL Meeting:

Google Drive Live Link
​

links to blink and one-pager ready to go
add links to all follow-up communications
update if needed for all of BFS

All BFS Staff

​
​

​completed

​2/1/24

​completed

​2/1/24

​done

​
​

CBO (Campus Budget Office) Staff Meeting (2/14):

Google Drive Live Link
​

links to blink and one-pager ready to go
add links to all follow-up communications

Campus Budget Office

​
​

​completed

​2/1/24

​completed

​2/14/24

​done

​

Oracle Training Monthly Meeting Summary:

Google Drive Live Link
​

for OGL updates
consolidated executive level summary for Cheryl


BFS Training and Guidance Team

​
​

​done

2/12

​done

2/13

2/13 following eCLT

​

Academic Affairs Fiscal Contact Meeting (Adam Diprofio) presentation:

Google Drive Live Link
​

links to blink and one-pager ready to go
add links to all follow-up communications

Academic Affairs Fiscal Contact Meeting attendees

​
​

​completed

​2/15/24

​ready

2/20/24 (10:30 or 11AM)

​

FIS Finacial Information System Finance Governance Meeting:

Google Drive Live Link
​

finance governance meeting attendees

​
​

​completed

​2/15/24

​ready

2/26 (10AM to 11AM)

​

Content/Training Strategy Meetings (2/8) and (2/28)

2/8 Meeting

Ideas for allignment with training rollout
Examples linking from OGL
When are they rolling out new modules? How do we support?

2/28 Meeting

synching up on published training
training section on the sidebar
how to link to existing guides
overarching strategy (when? where? how?)

Ashlyn Bernal, Christina Putrov, Kacy Marume

​
​
2/7
2/27
2/8
2/28

​presented

2/29/28

​

OGL Promotion: ​

https://snqa.ucsd.edu/now/nav/ui/classic/params/target/%24pa_dashboard.do

services and support banner
link to blink page

All BFS/Blink Page

​
​

​done

2/14

​done

2/21

​published

2/21

​

OGL Office Hours: (Week 1) Introduction to Oracle Guided Learning (OGL) Presentation

Google Drive Live Link
​

  • Overview of OGL and its significance in learning and development.

  • Key features and benefits for users.

  • How OGL enhances the learning experience.

  • Accessing and navigating OGL guides.

We need a content developer to conduct the guide walk-through ​ lmk who you suggest

All BFS/Zoom

​
​

​done

2/15

​done

2/21

​presented

2/21

​
​
TBD Content Developer

OGL Office Hours: (Week 2) Issues + Questions (Demo + Presentation)

Google Drive Live Link
​

  • Identifying common issues users may encounter with OGL.

  • Live demonstration to troubleshoot common problems.

  • Interactive Q&A session to address participant queries.

  • Tips and best practices for effective use.

  • Highlighting that not all guides are accessible; dependant on your role

All BFS/Zoom

​
​

​completed

​2/24/24

​completed

​2/24/24

​done

​2/28/24

​
​

​

https://docs.google.com/document/d/1cuHNI0kb6efnR9em0akHohiureGIwcpfjf9rmrHrdNM/edit?usp=sharing

eCLT/In-person meeting

​
​

​completed

​2/12/24

​completed

​2/12/24

​done

​2/13/24

​

Week 3: Which Guides are accessible to whom

​ or are we canceling? lol

All BFS/Zoom

​
​

​Not started

3/4

​not started

3/5

​scheduled

​3/6/24 zoom

​
​

Post-OGL Launch Presentation

Google Drive Live Link
​

FIS Streering Meeting Presentation

As needed

​
​

​completed

​2/29/24

​completed

​2/29/24

​done

​2/29/24

​

Content Strategy Meeting (OGL included)

Google Drive Live Link
​

Internal/Content Strategy Meeting

​
​

​done

​done

​presented

​
​