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Documents / Finalizing Admission
What documents does How can my student see what documents they need to submit for you to finalize their admission?
Any documents that are listed under “Submit Your Pending Admission Documents” in their applicant portal need to be submitted to Graduate AdmissionsIf the student logs in to their applicant portal, they will see “Your Next Step: Submit Your Pending Admission Documents.” All the documents they need to submit will be listed underneath. If Graduate Admissions has received the document but has not begun review yet, a note will be listed under the document that says “Documents received - in queue for processing.” Please ask your student to refer to their applicant portal for any updates.” For an example, see our Example Applicant Portal underneath “Your Next Step: Submit Your Pending Admission Documents.”
How can I see what documents my student needs to submit for you to finalize their admission?
If you look up the student’s record in Slate, you can click the Profile tab and click the “Schools” section (in the right-side column). Documents that need to be submitted to Graduate Admissions will be listed in the column “Missing Docs.” For an example, see our https://ucsdcollab.atlassian.net/wiki/spaces/GDCP/pages/54133424/Navigating+Records#Profile guide.
Why does my student have a Missing Docs hold from Admissions?
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If an applicant selected “Defer” in their Decision Reply Form, but you do not wish to approve a deferral, we ask that you reach out to the applicant directly. Inform them that a deferral is not approved and that they will need to give you an Accept or Decline decision via email. Once they have informed you of their decision, please forward their email to your evaluator so that we can update their Slate & ISIS records. Note: in these situations we ask that you still allow the applicant the opportunity to Accept or Decline admission. This situation would not be considered a “Deny” as the applicant has already been offered admission. Denying at this stage would be rescinding an offer of admission, which should only be done in extremely rare circumstances.
Can an applicant who initially accepted admission go back and change their decision to defer?
Applicants who already submitted their Decision Reply Form will not be able to go back and change that decision. Any applicant who wishes to change their decision needs to notify their department. Once you have been notified by the applicant that they would like to defer, please forward the applicant’s email to your evaluator so that we can verify this change has been approved by both the applicant and the department. Note: We cannot defer students if they are already enrolled in courses; please make sure students withdraw from courses before notifying us to defer their admission.
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