Target dates (subject to change) | Topic | Time/ Duration | Contact Person |
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Thursday, November 14th | HR Onboarding |
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| 9 AM- HR Onboarding 9:30 AM- Meet in The Hive (Shawn) 10- 11 AM- PMCI All-Hands 11:30- 1:00 PM- ITS Potluck
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Welcome | 30 minutes | Erin | 1:00- 1:30 PM- Zoom Welcome · PPMO background, how PPMO is organized and where PPMO fits within UCSD · PPMO Strategic Goals, Vision, Mission and Values · Software Development Life Cycle · Focus on Statistical Project Management (high level) | |
Logistics | 1:30-1:45 PM | Shawn | Overview of Onboarding Plans and Material Confirm access to Onboarding Tracker- Ryan Lew, /wiki/spaces/~63f9401ece6f37e5ed952dbc/pages/1752170591, /wiki/spaces/~ekilburn/pages/1751875823
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Thursday, November 14 – Tuesday, November 19 | Self-paced Exercises
| self-paced | Self | Review the Onboarding tracker (Template - Onboarding Tracker - ITS PPMO - UCSD Collab)
Note: Each team member will have their own individual page where process can be tracked.
a. Review Checklists b. Review and complete Required Training c. Confirm Access d. Register for LSS Yellow Belt training session (future date) e. Register for New Employee Orientation (recommended 1 week after start and less than 30 days from start) f. Register for Benefits Orientation
On-going- as time permits:
Start to review ITS PPMO - UCSD Collab Start to review PPMO “How-to-Articles” articles, including: · SPM Papers Vince Kellen - ITS PPMO - UCSD Collab · Volatility Measurements - ITS PPMO - UCSD Collab Methodology - ITS PPMO - UCSD Collab ITS PRO Ontology - ITS PPMO - UCSD Collab ITS-PRO Time Tracking - ITS PPMO - UCSD Collab
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Wednesday, November 20 | PPMO- Morning | 11- 12:00 PM
(1 hour) | Shawn | Deeper dive: · PPMO roles · How ITS group are organized (service owners, change board, data integration services, security, infrastructure, DIS, etc.) |
Projects- Afternoon |
| Varies | Project Onboarding Sessions to be scheduled, including these types of topics[SP1] : · Introductions and project background · Review project planning · Shadow and attend project meetings if available (PM will add you as optional where applicable)
Self-lead review: ESR Strategic Organizational Change Management - UCSD Collab | |
Thursday, November 21 | PPMO- Morning | 9-10:30 AM (1.5 hours) | Shawn | Review ITS Tool Sets, Templates and Expectations · Communication and Collaboration Tools (SharePoint, Collab, Google Drive, OneDrive) · Project Records · Project Planning and Tracking, Timekeeping (ITS-PRO, Structure) · Milestones and linking to deliverables (keeping updated) · Estimating tasks · Risk Management · Tracking decisions and issues · Stakeholder management · Reporting (Project Activity Hubs) and project reporting
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Projects- Afternoon |
| Varies | (Afternoon) Project Onboarding Sessions continued (to be scheduled)
Self-lead review: Strategic Organizational Change Management - UCSD Collab
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Friday, November 22 | BSA | 1 hour | Prachi | Business System Analysts and Framework review
Reference: Business Analysis Framework
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To be confirmed | PM | 1 hour | Mindy (to be confirmed) | Project Plan - Use of Structure to baseline and manage schedule, dependencies, etc. (Activity Hub example) |
| BSA | Self-paced | Self | Self-lead Review: Business Requirements Document- video (select, "Slide Show," then select "Start from the Beginning.") |
Monday, November 25
| 11-12 PM | Mindy Peng | Meeting topic: PPMO’s use of Structure for project planning- Mindy will be showcasing the use of Structure in Activity Hub projects | |
OCM | 2- 3 PM (1 hour) | Izabella | Strategic Organizational Change Management - Session 1 of 2 - OCM Framework Reference: Strategic Organizational Change Management - UCSD Collab | |
Tuesday, November 26th | OCM | 1-2 PM (1 hour) | Izabella | Strategic Organizational Change Management - Session 2 of 2 - OCM Perspective for PPMO
Reference: Strategic Organizational Change Management - UCSD Collab |
TO BE SCHEDULED | PM Reporting |
| John (to be confirmed) | PAH Reports (Collab, Tableau) |
TO BE SCHEDULED | Project Walkthroughs |
| To Be Assigned | Project contact to walk through example Collab site, set-up, ITS-PRO, reporting, etc. |
Week of December 1 | Daily Check-ins |
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| 15-30 minute check-ins |
Monday, December 2 | CAB
| 10 - 11:30 AM
(1.5 hours) | Jeno Bonneti | Change Management (CM) Training Agenda Topics include but are not limited to the following:
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December 3 | Reporting | 1-2:00PM | John Lane | Topics: John Lane (Project Manager) will showcase PPMO reporting in Projects Activity Hub (PAH) using UCSD reporting tools |
December 4 | QA | 1-2:00 PM (1 hour) | Chuck Davis | PPMO Onboarding: QA and related processes (session with Chuck Davis) Topic: Chuck Davis (Director – QA/Build and Release Services) will speak about our QA team, process, when to involve QA, prerequisites, best practices, etc.) |
To be scheduled:
Chris - JIRA, Automation, JQL Erin- Roadmap, Allocation, Service Ownership SDLC- Automation- ping Nathalie (Bill/Natalie and standards)
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Ryan Lew/ Shawn Pappelbaum
OMCP Projects
-/wiki/spaces/FSPT/pages/1741389947 (Brian Smith/Ryan)
-Karun Kapur/ Izabella Sekowska
-Channing Serio/ Erin Kilburn
ESR SIS Continuity Planning, ESR SIS Reporting