2022-08-19 PPMO Meeting notes

Date

19 Aug 2022

Time	Item	Who
	Standardization updates (2022-08-10 Meeting notes) Formalizing OCM Additional gate Charter updates Additional roles Jira
	Expectations: Jira for PM All mtgs have agenda, notes Mtg invite template Admin task buckets Creating epics, when to create tasks Internal (ITS) vs external partners
	Quality management plan https://www.stakeholdermap.com/project-templates/quality-management-plan-template.html#template
	Communication norms, continued How can we support less context switching and inundation? Setting norms at the onset of projects Teams Email Zoom Collaboration tools ITS Pro Collab OneDrive / Google Action items in collab vs Jira
	Project CoP next week Jira plans - Excerpt functionality in collab Formalizing OCM into projects Charter updates Roles Moving into Jira
	Focus day - personal projects, prof dev

10m	Load balancing project assignments across PMO - brainstorm Hours estimated over duration of project Number of project resources ?	all
10m	Thresholds / decision criteria for project approvals and PM resourcing - brainstorm	all

Phase	Confluence page completed and approved?	Date reviewed by PPMO, reviewer
Initiation	Charter
Planning	Scope
Planning	Change request process and approval (scope, timeline, resource, OCM, logs)
Planning	Escalation path (scope, timeline, resource, OCM, logs)
Planning	Requirements
Planning	OTL (Jira Plan)
Resourcing	Team and Roles Governance and Sponsorship Contingency buddy plan
Planning	Costs, Budget, Funding: Budgeted and Actuals by Phase
Planning	Procurement Plan
Planning	Quality Management Plan
OCM	Stakeholder map 5 checklists Comm Plan Training Plan Training Resources Assessment Survey
Planning	RAIDDC (Risks, Assumptions, Issues, Decisions, Dependencies, Constraints)
Planning	Testing Plan
Documentation Links	Kaltura Documentation - OneDrive (and Google if you're using bc inherited) Lucid Charts
Control	Project Rubric
Control	Status Reports
Control	Data hygiene
Closing	Retrospective