A project status report includes all technical and business-critical efforts, progress and risk associated with a single project. This is a monthly snapshot where the project is at.
The best project status reports create accountability and ownership within your team. They communicate issues, mitigate risks, and most of all – ensure you’re on track towards your project goals.
Step-by-step guide
Update your Project Record: https://its-pro.ucsd.edu/secure/RapidBoard.jspa?rapidView=141
Please see project health (RYG) definition below
Review and score your project using the project rubric: https://collab.ucsd.edu/display/PPMO/Project+Rubric
If your project scores low and needs improvement, please do what is necessary to improve the score
Save the monthly rubric in your project’s collab space
- Create monthly 4-UP slide
Sample 4-UP slide from the ESR Tririga Space Management project: /wiki/spaces/ESM/pages/14617983
RYG Status Definition
| Traffic Light | RYG Status Definition | Action |
|---|---|---|
| Red | There are significant issues with the project. The project requires corrective action to meet business objectives. The issue cannot be handled solely by the project manager or project team. One or more aspects of project viability — time, cost, scope — exceed tolerances set by the project board. | The matter should be escalated to the project sponsor and program manager immediately. |
| Yellow | A problem has a negative effect on project performance but can be dealt with by the project manager or project delivery team. Action is taken to resolve the problem or a decision made to watch the situation. One or more aspect of project viability — time, cost, scope — is at risk. However, the deviation from plan is within tolerances assigned to the project manager. | The project board should be notified using a progress report or scheduled briefing with the sponsor. |
| Green | The project is performing to plan. All aspects of project viability are within tolerance. However, the project may be late or forecast to overspend. | No action needed. |
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