BioSci Calendar Editor
- Bonnie Weems
- Jude Poole
*Only events marked 'Yes' in the Public Display field will be visible on the public calendar. No Cancelled events will appear.
Information on Form Fields
| Field Name | Required? | Used in Secured Calendar | Used in Public Calendar* | Explanation | User Tip | Policy |
|---|---|---|---|---|---|---|
| Title |  |
| | The title of the event. This can be the title of a speakers talk or the name of the event. | Try to avoid putting 'TBD' in this field. In the case that the event is a lecture and the speaker has not yet decided a title, it's better to put a description such as Lecture by Dr. Sunny Day. If neither a speaker nor title has been decided, use a unique description such as Workshop (1 of 3) sponsored by the Communications in Science Program. | |
| Series |  | | A series is a label that can be applied to any event to signify that the event belongs to a collection. An example includes 'In the Lab'. The series that appear in this list should be active. | If you believe this list is missing a label for a series that you actively post events for, or, a series on the list is no longer active, please email the help desk. | Series must be approved by an official managing entity (e.g. Deans Office, Business Officer or WOC). | |
| Category | | | | The category the event will be displayed under on the secured administrative calendar. Dean's Office Category and CoC Category- details are only visible to people in dean's office or CoC members (respectively) and admins. | ||
| Speaker |
| | The person speaking or presenting at an event. | Leave blank if TBD (to be determined) | ||
Host 1 Host 2 | | | The faculty member(s) hosting the speaker | |||
| Description |
| | Details of the event that are not explained in the title, such as what someone can expect to do or learn if they attend, whether registration is required, etc. | Per WOC, Seminars must have an abstract in the Description field. | ||
| Speaker Affiliation |
| | The name of the university or organization that the speaker is from | |||
| Date | |
| | The date of the event. If the event spans across multiple days, a new event must be created for each day. | ||
| Start |  Required if All Day? field is 'No' |
| | The time the event starts. | ||
| All Day? | |
| | 'Yes' - The event occurs all day (12AM-11:59PM) 'No' - The event does not occur all day and fields for start and end time must be specified | ||
| Cancelled? | |  | 'Yes' - the event has been cancelled. It will continue to be displayed on the secured administrative calendar but will be removed from the public calendar. 'No' - default for any event that's scheduled
| |||
| End | Required if All Day? field is 'No' |
| | The time the event ends. | ||
| Bldg |
| | The building where the event takes place. | Avoid only using abbreviations. This information may be public and not everyone may know our shorthand abbreviations. You can include the abbreviated name in parenthesis, e.g. Basic Sciences Building (BSB) | ||
| Room |
| | The room where the event takes place. | If the meeting will be hosted on Zoom and open to the public, the Zoom URL can be listed here. | ||
| Speaker URL |
| | The URL for the speaker, such as a personal website or biography. | Use the full URL (e.g. https://...) | ||
| Poster URL |
| | A URL to link to the poster for the event. | Use the full URL (e.g. https://...) | ||
| Scope | | n/a | Specifies whether this is a School sponsored event or it's sponsored by a specific Department AND will only be visible to Faculty in that Department.
| |||
| Secure | n/a | n/a | This field is currently unused. | |||
| Public Display | n/a | | 'Yes' - displays the event on the on the public biology website if the event is not marked as cancelled 'No' - only shows on the secured administrative calendar
| Per School policy, only events that are hosted by the School, or an official entity of the School, may be listed. | ||
| Tags | | |
| As of Jan 2021, this information is not currently in use. |