Glossary of General ITS-ALL Time Tracking Areas

Having trouble finding the time tracking areas in ITS PRO? Check out this short video.

Are you still getting used to the time tracking categories and finding the right ones to match your effort? This glossary of time tracking categories and activities will help you select the right one for your need. Note: All activity areas are scoped to ITS, unless otherwise noted.

Work Activities	Description and examples	ITS-PRO link

Work Activities	Description and examples	ITS-PRO link
Work Area: General Admin Work
Spend time away from work	Vacation, Sick, Appointment, Personal time away from work	SVCOPS-616 - Getting issue details... STATUS
Organize workspace	Check email, sort, organize, categorize, time tracking, productivity work	SVCOPS-617 - Getting issue details... STATUS
Pursue learning opportunities	Non project-related Training, Conference, Class, Books, Webinar, Professional Development	SVCOPS-618 - Getting issue details... STATUS
Work Area: Committee, Governance Engagement
Participate in general ITS meetings/collab	Individual team meetings, all-hands, hallway conversations, and strategic planning scoped to ITS.	SVCOPS-619 - Getting issue details... STATUS
Participate in UCSD committees/collab	Prep and participation in governance, campus meetings, committees, proposals, publication, conference presentation, informal conversations, outreach, strategic planning scoped to UCSD.	SVCOPS-620 - Getting issue details... STATUS
Participate in UC-wide committees/collab	Prep and participation in governance, system-wide meetings, committees, proposals, publication, conference presentation, informal conversations, outreach, strategic planning scoped to the UC system.	SVCOPS-621 - Getting issue details... STATUS
Participate in industry-wide committees/collab	Prep and participation in governance, meetings, committees, proposals, publication, conference presentation, informal conversations, outreach, strategic planning scoped to Higher Ed and related industry.	SVCOPS-622 - Getting issue details... STATUS
Work Area: Personnel/Financial management
Conduct personnel management	Performance evaluation, coaching staff, personnel actions, employee-employer relationship, staff development	SVCOPS-623 - Getting issue details... STATUS
Plan budget and finances	Budget planning, financial management
Submit reconciliation/reimbursement	Reconciliation, reimbursement, approval, expense, travel, event
Acquire and retain talent	Recruitment, job card creation/changes, hiring, reclassification, retaining talent

Annual renewal of time tracking areas

Each year, a new set of general time logging issues are created as follows:

Every year, starting in January, the new year's general time logging issues will be created.
If, in January, you still log time against the previous year's general time issue, you will receive a friendly reminder (including a link to the new one).
In February, last year's general time logging issues will be marked as "Inactive" and locked (so make sure you are up to date on your time logging!)
The title of the general time logging will start with the YEAR, i.e. "2024 - Organize Workspace"
The issues will still continue to live in SVCOPS, but will get a new key (i.e. SVCOPS-14 to SVCOPS-XXX).

Note: Activities starting with "SVCOPS-" are scoped to department-wide effort and used by all IT Services staff. The ITS Senior Management Team (SMT) is accountable for creating, altering or retiring "SVCOPS-" activities.

Still have more questions? Visit our Time Tracking FAQ page.