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Data entry guidelines for graduate academic titles.  Do not enter data in fields where the table is grayed out. Choose from the spyglass list when possible.

Data Entry Tables by Job Code

Description Tab

SectionExample

Position Information

Field33293330
Position NumberBlank until you save at the end of the transaction
Effective DateVaries (use 1 month prior to the anticipated hire date)
ReasonNEW
Position StatusApproved
Status DateDefaults to Effective Date
StatusActive
Key PositionLeave blank


Job Information

Field33293330
Business UnitSDCMP
Job Code003329003330
Reg/TempNot Applicable
Regular ShiftNot Applicable
Title

Defaults based on Job Code

Full/Part TimeFixedFixed
Union Code

Defaults based on Job Code (RA)

Short Title

Defaults based on Job Code (JR SPECIAL)


Work Location

Field33293330
Reg RegionUSA
DepartmentVaries
LocationDefaults based on Department
Reports ToVaries
Supervisor LvlLeave blank
Dot-LineLeave blank


Salary Plan Information

Field33293330
Salary Admin PlanT24BT24B
Grade4N4
StepLeave Blank
Work PeriodDefault Value
M/T/W/T/F/S/SLeave Blank
FLSA StatusNonexemptExempt
Bargaining UnitDefaults to 8888



Specific Information Tab

SectionExample

Specific Information

Field33293330
Effective DateDefault
Max Head Count11
Mail Drop IDLeave Blank
Health CertificateLeave Blank
Signature AuthorityLeave Blank


Checkboxes

Only 2 should be checked: Include FTE, Budgeted Position; they should default to checked


Education and Government

Field33293330
Position Pool IDLeave Blank
Pre-Encumbrance IndicatorNo Encumbrance
Encumber Salary OptionSalary Grade Minimum
Classified IndicatorAcademic
Calc Group (Flex Service)Leave Blank
Academic RankLeave Blank
FTEVaries (enter percentage of effort)
Adds to FTE Actual Count (Checkbox)CheckCheck



UC Position Data Tab

SectionExample

Employee Relations Code

Field33293330
HR Worksite IDVaries (search for the hiring department home department code)
Employee Relations CodeAll Other, Not Confidential
Incentive Award PlanLeave Blank
Special Training CodeLeave Blank
Security Clearance TypeLeave Blank







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