Create a New Position - Graduate Academic Titles
Data entry guidelines for graduate academic titles. Do not enter data in fields where the table is grayed out. Choose from the spyglass list when possible.
Data Entry Tables by Job Code
Guidance on Reusing Graduate Academic Title Positions
For Graduate Academic titles, it is appropriate to recycle or reuse positions in most cases. Our recommendation is that you take into consideration how many updates the position requires to be correct for the next hire into the position. In general, if there are more than 2 position updates you may want to consider creating a new position to prevent unintentional errors if one piece of the position is not updated correctly. If you are unsure whether to use an old position or not, we encourage you to create a new position and freeze the old position.
Examples
Vacant Position | New Hire | Required Position Updates | Reuse or Create New? |
|---|---|---|---|
50% TA on Fund Source X | 50% TA on Fund Source X | None | Reuse Old Position |
49.99% GSR on Fund Source Y reports to PI John | 25% GSR on Fund Source Y reports to PI Jane | FTE, reports to | Reuse Old Position |
35% Reader on Fund Source W; BW pay schedule/paygroup | 15% Reader on Fund Source X; MO pay schedule/paygroup | FTE, Fund Source, Pay schedule/Paygroup | Create New Position |
47.61% GSR on Fund Source Z | 20% GSR on Fund Source V | FTE, Job Code, Fund Source | Create New Position |