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Mindy Peng

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3

TSS go live January 2026

  • Phase 1 Redesign (Dev0): Complete

  • Enhancements and bug fixes: Complete by 10/10/24

  • Phase 2 Redesign (Dev0) Change Freeze: 10/16/24-4/30/25

  • Delivery of UCOP data sources: need SOW from Eric

  • Enhancements and bug fix release: xx/xx/xx June 2025? 

  • Phase 3 Redesign (Dev0) Change Freeze: xx/xx/xx

  • TSS mapping to SAH: Change Freeze?

    • Similar OTL as UW and ASU

    • tell Invenio what we expect to see in activity table

    • Invenio is supposed to build views

    • i.e. “major” exists in ISIS and TSS. Need it to come in as we expect to see it in activity table

  • any enhancements should only be for what’s needed for TSS go live

  • run TSS in parallel with Dev0 phases

  • VCHS - Andy and Moh are monitoring

  • how many enhancements will we need to implement to accommodate TSS?

    • business process changes

  • significant validation and fixing issues after TSS mapping effort

    • who does this validation at UCSD?

  • what are Invenio’s conversion decisions?

  • TSS

    • design phase

    • validation phase

    • fix issues phase

Options:

  • Pull Andy and Moh and pause FinAH, COMPAH, RAH, EAH, and FACAH until TSS go live

  • Pull Moh and pause FinAH, RAH COMPAH until TSS go live

    • Moh interface with Invenio and consult with Kenny

    • Moh would still fix production issues

    • continue monitor VCHS

Questions:

  • Does change freeze impact support of external schools?

    • yes

    • Sama’s position is funded by CSC

    • Sama’s helping Kenny with SAH

    • when they enter validation, will need full FTE support

      • options: pause work on other hubs or slow down SAH and we don’t hit TSS go live

      • escalate to Kevin and Brett

      • Mindy review Merced validation hrs and bump by 50%, look at current hrs to date for ASU and UW

    • a portion of their costs should go to SAH

Project

Discussion Items

AIs

1

integration

  • we don’t have visibility into issues and fixes

  • lack of monitoring

2

SAH QA vs PROD discrepancy

  • wrong integration sent to PROD

  • records got deactivated

  • key loads happened but it was wrong

  • lack of understanding how these issues impact our views

  • who’s the developer for the load?

    • round robin

  • DIS: Nethaji and Leandro understand our challenges and our processes

  •  Mindy schedule escalation meeting with Brett, Kevin, Judy, Erin and Bill

  • expectations and requirements for quality and communication

    • currently, Judy does alerting which should not be the case

  • expectations and requirements for quality and communication (i.e. Sean running loads)

  • Should we treat external customers as MI?

  • UCpath issue - sent data later than usual and larger size than expected (failed Monday 10/28)

    • who’s on point for monitoring and alerting? Process for follow-up?

  •  Mindy schedule escalation meeting (Judy, Erin optional, Kevin, Brett, Bill, Nathalie) - better monitoring, early alerting, true root cause, communication from integration
  •  Judy will compile the MI’s and send to Mindy (INC0162029- Ucpath, INC0162028 - SAH)
  •  merced ticket - CS2263371
2

TSS

  •  Mindy escalate to Kevin and Brett regarding external support
5

Outstanding OTLs for Erin

  • Maximo in FACAH

  • Jira in RAH

  • Mindy has planning meeting with Shawn P

  • possible joint budget ask from RMP and OCGA

  •  Mindy create OTLs for Slate, uAchieve, Financial AR data , HireOnline
  •  where is FSPT prioritized?

  • Invenio SOW?

    • Shayan and David at ILSI

    • send us draft SOW by

    • start after configs and some data conversion are done

    • let’s review with Kevin and Vince

    • large effort - might need more UCSD’s time

  • would ISIS and TSS run in parallel for a certain amount of time?

    • TBD - no longer than 1 yr

4

Resourcing

    • Kevin discussing IP

    • can we start in good faith in meantime?

    • still need detailed OTL

3

IR contract (MTC)

  • fixed price bid

    • UCSD needs to provide back to MTC

4

Phase 3

  • Can any tasks be started now?

    • check with Kenny if any of the BVs impacts the Nov app views that Sama’s working on

5

Validation phase 2

  • BIA is validating CVs as they become available in DEV

    • helps with catching issues early so won’t be replicated elsewhere

    • less validation needed when we enter official QA phase

6

Outstanding OTLs for Erin

  • Maximo in FACAH

  • Jira in RAH

  • possible joint budget ask from RMP and OCGA

  • next fiscal yr - July 2025- July 2026

  • Michael Weinfeld submitted a ticket for AP data (Academic Personnel)

    • not part of ESR

    • would need to be prioritized after TSS go live

  • what happens if TSS go live slips? What are the backlogged projects' dependent on ?

    • need data steward to prioritize for each hub

  • 3 yr need vs 1 yr

  • contract employee (not PO)

    • would be a view developer / architect

    • Bhavya’s moving into BI role

  •  Mindy check on data sizing and OTLs for Maximo, Jira (Ernesto/Nicole), Slate Grad (Jonathan?), uAchieve (Jonathan), Financial AR data (Heather), AP Online (Andreas), FSPT

Current AH project portfolio

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