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2024-10-30 AH Project Portfolio Review

2024-10-30 AH Project Portfolio Review

 Participants

  1. Erin

  2. Judy

  3. Mindy

 Goals

  • Resource allocations

  • Roadmap

  • Backlog items

  • Risks/escalations

 

Time Tracking: AHM-789

 Discussion topics

 

Roadmap

https://tableau.ucsd.edu/#/views/MindyMilestones/ProjectMilestoneGantt?:iid=2

Resource allocations and utilization

https://tableau.ucsd.edu/#/views/AllocationActuals/FYTD/0c31b3bc-0a06-4594-a4d5-4b3dee01a241/BIA?:iid=1

 

Projects

AH plan: https://its-pro.ucsd.edu/secure/PortfolioReportView.jspa?r=AGfFr

Summary view: Login - Advanced Roadmaps - ITS PRO

Project

Discussion Items

AIs

Project

Discussion Items

AIs

1

integration

  • we don’t have visibility into issues and fixes

  • lack of monitoring

    • currently, Judy does alerting which should not be the case

  • expectations and requirements for quality and communication (i.e. Sean running loads)

  • Should we treat external customers as MI?

  • UCpath issue - sent data later than usual and larger size than expected (failed Monday 10/28)

    • who’s on point for monitoring and alerting? Process for follow-up?

Mindy schedule escalation meeting (Judy, Erin optional, Kevin, Brett, Bill, Nathalie) - better monitoring, early alerting, true root cause, communication from integration
Judy will compile the MI’s and send to Mindy (INC0162029- Ucpath, INC0162028 - SAH)
merced ticket - CS2263371
2

TSS

  • Invenio SOW?

    • Shayan and Kevin discussing IP

    • can we start in good faith in meantime?

    • still need detailed OTL

 

3

IR contract (MTC)

  • fixed price bid

    • UCSD needs to provide back to MTC

 

4

Phase 3

  • Can any tasks be started now?

    • check with Kenny if any of the BVs impacts the Nov app views that Sama’s working on

    •  

 

5

Validation phase 2

  • BIA is validating CVs as they become available in DEV

    • helps with catching issues early so won’t be replicated elsewhere

    • less validation needed when we enter official QA phase

 

6

Outstanding OTLs for Erin

  • Maximo in FACAH

  • Jira in RAH

  • possible joint budget ask from RMP and OCGA

  • next fiscal yr - July 2025- July 2026

  • Michael Weinfeld submitted a ticket for AP data (Academic Personnel)

    • not part of ESR

    • would need to be prioritized after TSS go live

  • what happens if TSS go live slips? What are the backlogged projects' dependent on ?

    • need data steward to prioritize for each hub

  • 3 yr need vs 1 yr

  • contract employee (not PO)

    • would be a view developer / architect

    • Bhavya’s moving into BI role

Mindy check on data sizing and OTLs for Maximo, Jira (Ernesto/Nicole), Slate Grad (Jonathan?), uAchieve (Jonathan), Financial AR data (Heather), AP Online (Andreas), FSPT

 

Current AH project portfolio

key summary type priority status Project go live date Project Health Executive Project Update OTL Status
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