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2024-06-26 AH Project Portfolio Review

2024-06-26 AH Project Portfolio Review

 Participants

  1. Erin

  2. Judy

  3. Mindy

 Goals

  • Resource allocations

  • Roadmap

  • Backlog items

  • Risks/escalations

 

Time Tracking: AHM-789

 Discussion topics

 

Roadmap

https://tableau.ucsd.edu/#/views/MindyMilestones/ProjectMilestoneGantt?:iid=2

Resource allocations and utilization

https://tableau.ucsd.edu/#/views/AllocationActuals/FYTD/0c31b3bc-0a06-4594-a4d5-4b3dee01a241/BIA?:iid=1

 

 

image-20240423-234954.png

 

 

image-20240423-235745.png

 

Projects

*Go live dates inaccurate where scope missing, or allocations need to be updated

AH plan: https://its-pro.ucsd.edu/secure/PortfolioReportView.jspa?r=AGfFr

Summary view: https://its-pro.ucsd.edu/secure/PortfolioEmbeddedReportView.jspa?r=akdyP&t

Project

Discussion Items

AIs

Project

Discussion Items

AIs

1

ERPA request

  • Andy to help ERPA?

  • funding for Andy comes from where? Is ERPA going to pay them?

  • ask them to send the questions , agenda of what they’re looking to discuss.

2

Canvas 2

https://ucsdcloud-my.sharepoint.com/:x:/r/personal/mpeng_ucsd_edu/_layouts/15/Doc.aspx?sourcedoc=%7B7B7E620B-3E21-48DC-8B86-B7A12B606F47%7D&file=UCSD%20C2%20Go%20Live%20Checklist.xlsx&action=default&mobileredirect=true&wdsle=0

  •  

3

IRR

  • EVC’s data sources

  • Stephen said he’ll work directly with IR

  • grade of W on class with status “dropped”

    • no attempted units

  • Sarah said Bhavya’s already using it so Judy asked for specific table

 

4

project in Jira

  • Project work resides in Jira

  • if Enhancement, customer updates Jira themselves

  • SNOW tickets are only used for production stuff (i.e. bugs)

  • other teams

    • if incidents, have an activity in jira

    • for project bugs, customer creates bug in jira

  • project definition

    • start and end dates

    • new data source

  • continuous improvement definition

    • jw: improve monitoring, integration processes, automations

  • reduce AH releases?

  •  

 

5

SAH readiness for ESR SIS go live

  1. Dev0 suite 1

  2. Canvas2

  3. Dev0 suite 2

  4. Dev0 suite 3

  5. TSS/SLCM retrofit - what’s different about TSS code? Activity table updates (campus and DES)

    1. DES retrofit

  6. IRR report remediation needs from SAH

  7. SIS RPT report remediation needs from SAH

  • assume XXX fields in BVs

  •  

 

6

Dev0 phases 2 and 3

  • should be smaller effort than phase 1

 

7

LSI engagement

  • start in mid-August

  • we need to decide internally what should be LSI’s priorities

 

8

https://ucsdcollab.atlassian.net/wiki/spaces/IRI/pages/1081835612

 

 

9

 

 

 

Current AH project portfolio

key summary type priority status Project go live date Project Health Executive Project Update OTL Status
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