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Overview

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Non-Student Reader - Job Code 002500

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titleDescription

The non-student Reader definition is the same as that for a registered graduate or undergraduate student.

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titleUse of Title

Use of this title requires prior approval by the Dean of the Division of Graduate Education and Postdoctoral Affairs. 

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titleEligibility

Appointment to this title requires that the employee not be a registered student at the time of the appointment.

Hiring Non-Student Tutors Who Are Not U.S. Citizens
If you want to hire a non-student Tutor/Reader who is not a U.S. citizen or permanent resident, you must first determine that they have a valid work permit before you submit the exception letter and one-page Biography form to the Division of Graduate Education and Postdoctoral Affairs.  For assistance with international non-student work permit questions, contact Global Education.

Concurrent Staff Appointments

Do to the possibility of conflicting FLSA statuses in UCPath, we do not recommend that Non-Student Tutors/Readers hold concurrent non-exempt staff appointments.

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titleAppointment Process

Click here to view the Non-Student Tutor and Reader Appointment Process.

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title

Non-Student Tutor (Serving in the

role

Role of Teaching Assistant) - Job Code 002510

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titleDescription

The non-student tutor, (serving as a course assistant) can be appointed under the same definition as a graduate teaching assistant or undergraduate tutor (serving a Teaching Apprenticeship).

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titleUse of Title

Use of this title requires prior approval by the Dean of the Division of Graduate Education and Postdoctoral Affairs. 

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titleEligibility

Appointment to this title requires that the employee not be a registered student at the time of the appointment.

Hiring Non-Student Tutors Who Are Not U.S. Citizens
If you want to hire a non-student Tutor/Reader who is not a U.S. citizen or permanent resident, you must first determine that they have a valid work permit before you submit the exception letter and one-page Biography form to the Division of Graduate Education and Postdoctoral Affairs.  For assistance with international non-student work permit questions, contact Global Education.

Concurrent Staff Appointments

Do to the possibility of conflicting FLSA statuses in UCPath, we do not recommend that Non-Student Tutors/Readers hold concurrent non-exempt staff appointments.

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titleAppointment Process

Click here to view the Non-Student Tutor and Reader Appointment Process.

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titleExperience-Based Salary

Effective Fall 2023, the Experience Based Salary Wage Schedule for Teaching Assistants and Associate Instructors is being implemented per the guidelines of the new ASE/GSR contracts. While Non-Student titles are not explicitly mentioned in regards to this policy in the new contract, the determination by Labor Relations & GEPA is that NSTs are covered by this contract, and in turn will be subject to the Experience Based Salary Wage Schedule. 

Placement on the Salary Scale

Employment in the Teaching Assistant (002310) and employment in the Non-Student Tutor serving in the role of Teaching Assistant (

Serving in the role

002510) titles equivalent to 25% for the duration of the quarter will count towards “University teaching experience.” We anticipate a quarter count report to be available for fall hiring. 

Example: Tommy Triton was employed as a 25% TA (002310) for 3 quarters during their time as a graduate student.  In SP23, Tommy graduated, and for the 2023/24 AY the College Writing program wants to hire Tommy as a NST.  Tommy's TA experience under job code 002310 counts towards their NST university teaching experience.  For the 2023/24 AY, the College Writing Program will need to hire Tommy at salary point 2.

Quarters of Experience

Salary Point

Monthly Rate (50%)

0

1

3,236.11

1

1

3,236.11

2

1

3,236.11

3

2

3,333.22

4

2

3,333.22

5

2

3,333.22

6

3

3,433.22

7-18

3

3,433.22

Non-Student Tutor (Serving in the Role of Tutor) - Job Code 002510

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titleDescription

A non-student

tutor, if working in one of the specific programs approved for the

tutor

title (such as Physics or the Medical School Tutorial Program)

can also have the duties of a graduate or undergraduate tutor.

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titleUse of Title

Use of this title requires prior approval by the Dean of the Division of Graduate Education and Postdoctoral Affairs. 

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titleEligibility

Appointment to this title requires that the employee not be a registered student at the time of the appointment.

Hiring Non-Student Tutors Who Are Not U.S. Citizens
If you want to hire a non-student Tutor/Reader who is not a U.S. citizen or permanent resident, you must first determine that they have a valid work permit before you submit the exception letter and one-page Biography form to the Division of Graduate Education and Postdoctoral Affairs.  For assistance with international non-student work permit questions, contact Global Education.

Concurrent Staff Appointments

Do to the possibility of conflicting FLSA statuses in UCPath, we do not recommend that Non-Student Tutors/Readers hold concurrent non-exempt staff appointments.

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titleAppointment Process

Click here to view the Non-Student Tutor and Reader Appointment Process

.

Benefits Eligibility - update in progress

Refer to “How to Determine Eligibility for Benefits” at: http://blink.ucsd.edu/finance/payroll/processes/eligibility.html#1.-Determine-the-employee%27s-BELL

  • The BELI form should be completed and signed by the employee and retained by the department. It is not sent to Payroll or the Benefits Office.
  • Full Benefits (BELI = 1): 50% time for a year (12 months) or more. To maintain eligibility, employee must maintain an average regular paid time of at least 17.5 hours per week (43.75% time).
  • Mid-level Benefits (BELI = 3): 100% time for at least three months. To maintain eligibility, employee must maintain an average regular paid time of at least 17.5 hours per week (43.75%).
  • Core Benefits (BELI = 4): Appointed at least 43.75% and average regular paid time is at least 17.5 hours a week.
    • No Health or Welfare Benefits (BELI = 5): Less than 43.75% time and average regular paid time is less than 17.5 hours a week

    .

    If the employee is eligible for Full Benefits (BELI 1), Mid-level Benefits (BELI 3) or Core Benefits (BELI 4), give the person the appropriate Benefits information. For BELI 1 and 3, let the employee know that enrollment in the health and welfare plans must occur during the 31-day period of initial eligibility (PIE), which starts when first eligible for benefits. Contact the Division of Graduate Education and

    Postdoctoral

    Affairs for assistance as needed.

    1000 Hour Policy for Non-Student Tutors and Readers - update in progress

    Effective January 1, 2001, an employee appointed as a non-student

    Tutor

    or Reader (and most other non-student academic and staff titles) will become a University of California Retirement Program (UCRP) member after accumulating 1,000 hours on pay status during a rolling 12-month period (with no break-in-service exceeding 120 days). Once the employee reaches 1000 hours they become eligible for full benefits (BELI = 1).
    • The hiring department should update the assigned BELI code to “1” once the employee reaches 1000 hours.

    In addition, the employee must enroll in the health and welfare plans by completing the UPAY 850 form http://ucnet.universityofcalifornia.edu/forms/pdf/upay-850.pdf during their 31-day period of initial eligibility (PIE), which starts when they become eligible for benefits. (For an employee paid monthly, the PIE starts the first day of the month after the employee reaches 1,000 hours on pay status.) If they fail to enroll during their PIE, they will be defaulted into single-party coverage for Core Medical, Delta Dental, and the Vision Service Plan.

    Important: Employees must maintain an average regular paid time of at least 17.5 hours per week (43.75% or more), and remain in an eligible appointment, for continued eligibility at this benefit level.

    More information about benefits can be found under Group Insurance Plans at: http://ucnet.universityofcalifornia.edu/index.html.

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    titlePostdoctoral Tutors - Job Code 002510

    - Job Code 2510

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    titleDescription

    A Postdoctoral Fellow who wishes to also take on employment to serve as a Non-Student Tutor/Reader serving in the role of Tutor or Teaching Assistant. (very uncommon; so rare; probably doesn't apply to you)

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    titleUse of Title

    Use of this title requires prior approval by the Dean of the Division of Graduate Education and Postdoctoral Affairs and the Office of Postdoctoral Affairs. 

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    titleAppointment Process

    Contract Division of Graduate Education and Postdoctoral Affairs if your department wishes to make use of this appointment type.


    Back to Chapter 8

    Graduate Student Employment Policy & Procedures

    Forward to Chapter 10