On this page we have listed some of our frequently asked questions. If you have a question that is not addressed here please don’t hesitate to contact us!
Sections on this Pagepage:
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Applications
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Yes. Please email your evaluator with the major code, degree type, and entry term you would like to open, along with a new closing date. (Note that we prefer to open/close applications on Wednesday in case any issues arise where troubleshooting is necessary.)
Nominations
How long will it take for Admissions to process our nominations?
During peak times, please allow your evaluator up to 12 business days to process your nominations. Please note that this is an internal timeline between GEPA and departments only; we ask that you do not share this timeline with your nominees, as their actual processing time may be much longer if there are any issues with their application.
How does Admissions determine which applicants are exempt from the English Language Proficiency Exam requirements?
International applicants are exempt from this requirement if they received a degree from an accredited institution where the sole language of instruction was English. We verify the language of instruction using WHED.net.
How can we review & nominate applications for current/past UCSD students?
If the applicant was an undergraduate student at UCSD, they can proceed with the normal application as all other applicants. What sections of the application are required for applicants to fill out?
We expect all applicants to fill out the entire application as completely and accurately as possible. Please do not advise any applicants that they can skip sections of the application. When applicants skip questions on the application, the Admissions team has to look up the information or contact the applicant to ask for the information. This creates extra work for the Admissions team and delays the processing of nominations. Common examples include: current UCSD students who do not enter their PID on their application; applicants who only list their most recent school and not the rest of their Academic History; applicants who do not enter their expected degree or expected date of degree conferral. Please instruct all of your applicants to fill out the entire application as completely as possible.
Readmission
How do I determine if an applicant is a Readmit?
If the applicant attended UCSD (excluding School of Medicine, Skaggs School of Pharmacy, or Division of Extended Studies) as a graduate student, they are considered a Readmit. Readmit applicants are instructed to contact the department they’re applying to before submitting their application.
How can we review applications & materials for Readmits?
If you would like to review the application materials for a Readmit applicant, first ask :
Ask the applicant to complete the entire application but not submit it.
When they have completed the application, contact your Admissions evaluator; we will manually submit the application and move it to the Department Review 1 bin. This will allow the department to review the application without requiring the student to pay the application fee.
After your review, if the department would like to Deny the applicant, move the application to the “Deny” bin as normal. If the department would like to Admit the applicant, move the application to the “Outcome - Readmit” bin and proceed to file the appropriate forms with our Academic Affairs Unit (AAU).
For further information on Readmission forms, see the AAU page concerning Readmission.
How do I nominate a Readmit applicant?
If you would like to nominate a Readmit applicant, please move their application into the “Outcome - Readmit” bin and proceed to file the appropriate forms with our Academic Affairs Unit (see Readmission for details). You will not need to nominate these applicants through Slate. These applicants are not processed by our team at Admissions, so please be sure to direct all your Readmission inquiries to your Graduate Academic Affairs contact.
Nominations
How long will it take for Admissions to process our nominations?
During peak times, please allow your evaluator up to 12 business days to process your nominations. Please note that this is an internal timeline between GEPA and departments only; we ask that you do not share this timeline with your nominees, as their actual processing time may be much longer if there are any issues with their application.
How does Admissions determine which applicants are exempt from the English Language Proficiency Exam requirements?
International applicants are exempt from this requirement if they received a degree from an accredited institution where the sole language of instruction was English. We verify the language of instruction using WHED.net.
Letters of Exception (LOEs)
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Documents / Finalizing Admission
What documents does How can my student see what documents they need to submit for you to finalize their admission?
Any documents that are listed under “Submit Your Pending Admission Documents” in their applicant portal need to be submitted to Graduate AdmissionsIf the student logs in to their applicant portal, they will see “Your Next Step: Submit Your Pending Admission Documents.” All the documents they need to submit will be listed underneath. If Graduate Admissions has received the document but has not begun review yet, a note will be listed under the document that says “Documents received - in queue for processing.” Please ask your student to refer to their applicant portal for any updates.” For an example, see our Example Applicant Portal underneath “Your Next Step: Submit Your Pending Admission Documents.”
How can I see what documents my student needs to submit for you to finalize their admission?
If you look up the student’s record in Slate, you can click the Profile tab and click the “Schools” section (in the right-side column). Documents that need to be submitted to Graduate Admissions will be listed in the column “Missing Docs.” For an example, see our https://ucsdcollab.atlassian.net/wiki/spaces/GDCP/pages/54133424/Navigating+Records#Profile guide.
Why does my student have a Missing Docs hold from Admissions?
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If an applicant selected “Defer” in their Decision Reply Form, but you do not wish to approve a deferral, we ask that you reach out to the applicant directly. Inform them that a deferral is not approved and that they will need to give you an Accept or Decline decision via email. Once they have informed you of their decision, please forward their email to your evaluator so that we can update their Slate & ISIS records. Note: in these situations we ask that you still allow the applicant the opportunity to Accept or Decline admission. This situation would not be considered a “Deny” as the applicant has already been offered admission. Denying at this stage would be rescinding an offer of admission, which should only be done in extremely rare circumstances.
Can an applicant who initially accepted admission go back and change their decision to defer?
Applicants who already submitted their Decision Reply Form will not be able to go back and change that decision. Any applicant who wishes to change their decision needs to notify their department. Once you have been notified by the applicant that they would like to defer, please forward the applicant’s email to your evaluator so that we can verify this change has been approved by both the applicant and the department. Note: We cannot defer students if they are already enrolled in courses; please make sure students withdraw from courses before notifying us to defer their admission.
Slate
For questions regarding Slate, please visit our Slate Guides.