2019-04-03 PMO Weekly Meeting notes

• Mandatory training reminder

  • Chris R, Spurgeon T., Erin K., Susan O.,Shawn P.
  • https://uc.sumtotal.host/Core/dash/home
    
    

• Calendar permissions / snafu and next steps

  • Inadvertent change took place

  • Calendar etiquette - your thoughts?

• ITS PRO Service Operation Ontology

• Project Rubric walk-through scheduled for next week

• Event: Ask Me Anything: Open Discussion with SMT 4/8 11-12 Triton room
  • Please attend!
• Culture of time tracking and continuous improvement - does everyone know how to see the min time needed for each month?
  
  • Starting 4/8 - daily time tracking mandatory
  • Paul's Home Page Example: https://collab.ucsd.edu/spaces/viewspace.action?key=~pkrueger

Update your Project Record: https://its-pro.ucsd.edu/issues/?jql=project%20%3D%20PR

• • Use the search to find your project
    
    

Review and score your project using the project rubric:  https://collab.ucsd.edu/display/PPMO/Project+Rubric

• If your project scores low and needs improvement, please do what is necessary to improve the score
• Save the monthly rubric in your project’s collab space

Create monthly 4-UP slide

• • Save monthly 4-UP slide in your project’s collab space
• Add your project SMEs to the SME tracker:

https://collab.ucsd.edu/display/ESR/ESR+Teams+and+SMEs

For ESR PMs, please:

• • update your ESR project card to reflect any project member changes: https://collab.ucsd.edu/display/ESR
  • provide any project space needs: https://collab.ucsd.edu/display/ESR/Space+Requirements

Please complete by the last business day of each month.

• • ORG Time compliance: https://tableau-qa.ucsd.edu/#/views/ITSStaffTimebySMT/Dashboard-stafftime?:iid=1
    
  • Tek: https://tableau-qa.ucsd.edu/#/views/TekSystemsEngagement/TekSystemsEnagement
  • EA Time: Sankey Diagram