2019-04-03 PMO Weekly Meeting notes

5m

Updates

@Former user (Deleted)

• Mandatory training reminder

  • Chris R, Spurgeon T., Erin K., Susan O.,Shawn P.

  • https://uc.sumtotal.host/Core/dash/home
    
    
    

• Calendar permissions / snafu and next steps

  • Inadvertent change took place

  • Calendar etiquette - your thoughts?

• ITS PRO Service Operation Ontology

• Project Rubric walk-through scheduled for next week

• Event: Ask Me Anything: Open Discussion with SMT 4/8 11-12 Triton room

  • Please attend!

• Culture of time tracking and continuous improvement - does everyone know how to see the min time needed for each month?
  
  

  • Starting 4/8 - daily time tracking mandatory

  • Paul's Home Page Example: https://collab.ucsd.edu/spaces/viewspace.action?key=~pkrueger

5m

Monthly Project Reporting

ALL

Update your Project Record: https://its-pro.ucsd.edu/issues/?jql=project%20%3D%20PR

•  

  • Use the search to find your project
    
    
    

Review and score your project using the project rubric:  https://ucsdcollab.atlassian.net/wiki/display/PPMO/Project+Rubric

• If your project scores low and needs improvement, please do what is necessary to improve the score

• Save the monthly rubric in your project’s collab space

Create monthly 4-UP slide

•  

  • Save monthly 4-UP slide in your project’s collab space

• Add your project SMEs to the SME tracker:

https://ucsdcollab.atlassian.net/wiki/display/ESR/ESR+Teams+and+SMEs

For ESR PMs, please:

•  

  • update your ESR project card to reflect any project member changes: https://ucsdcollab.atlassian.net/wiki/display/ESR

  • provide any project space needs: https://ucsdcollab.atlassian.net/wiki/display/ESR/Space+Requirements

Please complete by the last business day of each month.

20m

PAH Reports

@Former user (Deleted)

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  • ORG Time compliance: https://tableau-qa.ucsd.edu/#/views/ITSStaffTimebySMT/Dashboard-stafftime?:iid=1
    
    

  • Tek: https://tableau-qa.ucsd.edu/#/views/TekSystemsEngagement/TekSystemsEnagement

  • EA Time: Sankey Diagram

30m

IT OCM

@Amini, Mojgan (Deactivated)

@Lynn Underwood (Deactivated)