2023-10-27 PPMO Meeting notes

Share wins and cross functional project impacts and challenges

all

• X functional

  • AI priorities https://ucsdcollab.atlassian.net/wiki/spaces/AI/pages/434208905

  • Roadmap and resource plan updates

  • SIS

  • EIM

• Wins

• Challenges

  • Charters

    • Moving to a form, PR fields

      • Will need to screen shot or otherwise memorialize the charter at time of approval, since the PR will be a living doc

Automations

@Chris Ranglas

Task creations

Standard Project Collab Space: System Implementation; Sys Implementation 101

@Erin Kilburn

https://ucsdcloud-my.sharepoint.com/:x:/r/personal/ekilburn_ucsd_edu/_layouts/15/Doc.aspx?sourcedoc=%7B6a7b7e2d-264b-4489-97d4-b3b01dbed37d%7D&action=editnew&wdPreviousSession=9d0e7929-1955-4837-afde-7253d396f750&wdNewAndOpenCt=1689715343481&wdo=4&wdOrigin=wacFileNew&wdTpl=blank&wdLcid=1033&wdPreviousCorrelation=2577fc30-9784-4d53-aba2-f8bf7be5047a

Portfolio clean up

Links to charters, collab spaces, ITS PRO

Next: Actual dates projects complete vs what was originally put in charter

Project coordinators

@Mindy Peng

Closed / done project - when they were done vs said they were done

issue: made up dates, without supporting WBS and schedule upon project approval (need for additional gate)

issue: continually changing priorities

Closing projects! Should be Live

https://its-pro.ucsd.edu/issues/?filter=18409&jql=project%20%3D%20PR%20AND%20status%20%3D%20active%20and%20%20%22Project%20Type%22%20%3D%20Project%20and%20%22Project%20go%20live%20date%22%20%3C%3D%20endOfDay()

Closing projects! Should be Done

https://its-pro.ucsd.edu/issues/?filter=18409&jql=project%20%3D%20PR%20AND%20status%20%3D%20active%20and%20%20%22Project%20Type%22%20%3D%20Project%20and%20%22Project%20end%20date%22%20%3C%3D%20endOfDay()