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2021-01-15 Bi-Weekly Meeting notes

2021-01-15 Bi-Weekly Meeting notes

Owned by Former user (Deleted)
Last updated: Jan 15, 2021
1 min read

Date

Jan 15, 2021

Attendees

  • ITS PMs

Goals

  • PM Update and Discussion

Discussion items

Item

Who

Notes

Item

Who

Notes

Promapp

Prachi

  • Continuous Improvement Program

  • Many of the PMs have taken the training 

  • Promapp does not have a good high level view, so there is a need to use 

Updates

 All

  • Reminder: Friday Morning PMCI Coffee 

  • EISC is next week, please provide your Exec updates by Tuesday COB

  • Get your time in for last year! Yearly report will be run and sent to SMT. Make sure your project teams have their time in.

  • New SVCOP activities for 2021 - Glossary of General ITS-ALL Time Tracking Areas

  • Monday is a Holiday!

Volunteer @ Super Station

All

  • Jessica Hilt - IT Manager over at the Library, also our Campus Lisa Director to share her experience volunteering at the Covid Super Station. 

  • You all should have received an email. You have approval / support to volunteer, please let me know what shifts you're taking so we can make sure your time is covered. 

  • https://ucsdhealth.samaritan.com/custom/530/volunteer_home

  • ITSPRO Time Tracking: SVCOPS-576 - Getting issue details... STATUS

Zoom Free Friday Afternoons

All

How is it going?

  • staff are keeping the PMs in check  

  • sometimes we need the time, but not for regular meetings

Contingency Planning 

Kal

To ensure project management continuity, the PMs will be pairing up. You will both need to give an overview of your projects to each other - 

  • What the project is (go over the charter)

  • high level timeline

  • project meetings 

  • any thing else relevant to share

 

Resource Management Tableau

John L.

https://tableau.ucsd.edu/#/views/JohnLane/Capacity?:iid=1

Updated report

Open discussion

All

 

Action items