2025-01-17 PPMO Meeting notes

Share wins and cross functional project impacts and challenges

all

• Wins

  • CA awardee for campus activation project

  • TSS Process group 3 done, 18/22 done

  • AH dates from structure auto adjusting

  • AI, TritonGPT for project planning, sole source justifications

  • Zoom attendance reports

• X functional

  • BSA shuffle: Maximo, CA, FSPT

• Challenges

  • Auto take attendance

Metrics

Variance on hours logged - running out and going over on estimates as an alert

Allocation mimatch - supposed to be 60% on a project but only working 40%

standardize the 20% overage alerts

end of the week, tasks that were scheduled for that week with no time logged

activity summary in jira

notification options in Jira - turn down for dates

guidelines on communication standards

Training requests

Structure in person training

• OTL - complete object lists, tasks, estimates, assignees >> outcome from training, all projects in structure and dates pushed into jira

• Guidelins on when to create new structures vs bundling

• Onboarding

ITS PRO training

Onboarding new ITS staff

Onboarding external project teams

Re onboard existing staff

Branding friction: ITS implies that its not for other teams, just ITS

Open projects / need PM

Internal projects

Putting the tech in technical PM

Technical Concepts

Closing projects! Should be Live

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Closing projects! Should be Done

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