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2023-09-15 PPMO Meeting notes

2023-09-15 PPMO Meeting notes

Owned by Erin Kilburn
Last updated: Oct 06, 2023 by John Lane
2 min read

Date

Sep 15, 2023

Attendees

  • x@Student Test

  • @Vidal Espina- absent

  • @Gerrity, Christopher (Deactivated) - absent

  • x@Karen Israel

  • x@Erin Kilburn

  • x@John Lane

  • x@Lillian Maestas 

  • x@Neti, Apoorva (Deactivated)

  • x@Shawn Pappelbaum 

  • @Paul Krueger - absent

  • x@Mindy Peng 

  • x@Chris Ranglas 

  • @Brian Smith - absent

Discussion items

Time

Item

Who

Notes

Time

Item

Who

Notes



Share wins and cross functional project impacts and challenges

all

  • X functional

    • AI priorities https://ucsdcollab.atlassian.net/wiki/spaces/AI/pages/434208905

      • ChatGPT for internal use “Triton GPT”, to protect our data and IP

      • Internal projects for now, but will be marketed extensively once we have a working POC

      • Kick off next week

      • UCSD alum that are helping this effort as well

      • Timing? Goals?

        • Targeting 6 weeks, end of Oct release

    • Roadmap updates

      • Announced to all managers and SOs 9/11

      • Bottom up roadmap training session on 9/21 with presentation to SO COP on 9/22

      • Draft Roadmaps due 10/20

        • This is so we (ITS) can internally prioritize and confirm what we would want to proceed with

        • Detail plan in Nov

        • Budget asks in Dec

  • Wins

    • Planning for new projects

      • Demo from Shawn on how she supported high level planning to inform resource plan for PRA, CCURE

  • Challenges

    • Resource view in Smartsheet - how to use report to pivot

    • Learning curve, using durations for calculated dates vs manually overriding

      • Creating a template for planning

@John Lane to create a template and connector for Campus Press project, CPS, Curriculum Management, FSPT, SISRPT, AI (John Lane: Done)

  • Reminders within Jira

    • Lillian to get with Chris re automations

      • Chris will present at next session re automations

 

Standard Project Collab Space: System Implementation; Sys Implementation 101

@Erin Kilburn

https://ucsdcloud-my.sharepoint.com/:x:/r/personal/ekilburn_ucsd_edu/_layouts/15/Doc.aspx?sourcedoc=%7B6a7b7e2d-264b-4489-97d4-b3b01dbed37d%7D&action=editnew&wdPreviousSession=9d0e7929-1955-4837-afde-7253d396f750&wdNewAndOpenCt=1689715343481&wdo=4&wdOrigin=wacFileNew&wdTpl=blank&wdLcid=1033&wdPreviousCorrelation=2577fc30-9784-4d53-aba2-f8bf7be5047a

 

Campus Press @Karen Israel
Lock shop @Neti, Apoorva (Deactivated)
various AH projects @Mindy Peng , @Neti, Apoorva (Deactivated)

 

Portfolio clean up

 

Links to charters, collab spaces, ITS PRO

Next: Actual dates projects complete vs what was originally put in charter

 

 

 

 

 

Closed / done project - when they were done vs said they were done

 

issue: made up dates, without supporting WBS and schedule upon project approval (need for additional gate)

issue: continually changing priorities

 

Closing projects! Should be Live

 

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Closing projects! Should be Done

 

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