2024-08-14 Meeting notes

Red Projects (FYI)

• FSPT

• IRR

• Canvas2

• CourseLeaf (freshly red)

  • Red for Risks (which will likely turn into Red for Sched):

    • Integrations scope >> still undecided, will have schedule impact, likely 6-8 months

      • Mitigation: only queued up changes, vs retrospective data

        • escalate decision, move forward without perfect estimates

    • Solution architect resourcing >> oversliced, mitigation brainstorming planned for Aug 19, 2024

VK mtg next week, proposed deck

usual, data in PPMO dash https://tableau.ucsd.edu/views/PPMODashboard/PPMODashboard

volatility:

• Dev0.1 and Canvas2?

• NGN?

• Draw straws?

Metrics for top projects

• ESR SIS (TSS+)​

  • Mainframe Deprecation​

• Campus Activation (Events+)​

• Secure Connect (Cybersecurity Enhancements)​

• Triton GPT

• Identity and Access Management

• Anaplan

Major gates?

• Planning complete, design complete, build complete, testing complete, go live complete

  • Risk: overly waterfall/linear

% slide?

• Will only be able to calc based on baselined sched

Canvas2

data point to sticky areas?

v3 - how much are we missing dates

Major go lives

• Done, project planned to close after two more posts, service transition plan and roadmap completed

• Key timeline

  • STALE TIME: starts 8/20

  • DOWN TIME: starts 8/21

  • Core views are back up and refreshed on 8/22

  • LMS views are back up and refreshed on 8/26

• https://ucsdcollab.atlassian.net/wiki/spaces/SC2P/pages/1381695844

  • Back up will be taken of key tables of SAH, as roll back mitigation

• https://ucsdcollab.atlassian.net/wiki/spaces/SC2P/pages/628295455

  • Issue: cutover and go / no go was not socialized through SISC; will ensure future Dev0 releases managed in partnership with overall ESR SIS, due to impact/risk to SIS and SAH prod

Capacity and Resource Allocations

proposed updates, based on last FY actuals

Open

outcomes:

80% blanket, for standard

• Prof dev below the line, adds value, and is often part of a project

• for managers, different model (more HR time)

• continue to work to clean up how work is structured, so things that are incorrectly rolling up to admin

Projects closed

GWED

Facilities AH Core