2023-04-12 Meeting notes

Projects that have gone live

Project that have gone live in the past month:

• Process Palooza 2023

• MXOne Upgrade

• Work Location

Closed Projects

n/a

Project Initiation Status

• AR into SAH https://ucsdcollab.atlassian.net/wiki/spaces/SAH/pages/239239874/Student+AR+into+SAH+Project+Charter

Anticipated projects, but charters not yet received:

• AD architecture migration - will fund a consultant (security)

  • May pause to support prioritization of other security work

• 5 Onbase projects, 2 RMP focused

• EVC Collective Impact - implement mechanism to track event attendance w/ one card

  • Would be a budget ask for next FY; software and physical devices that are used to scan the onecards; reintegrate back into SAH

Upgrades

• Definitions for when an upgrade is maintenance/operations vs enhancement; being applied differently by different service owners (if >1k hours or otherwise risky/significant, chartered as an official project)

  • If upgrade is not optional (pushed from vendor), vulnerability patch or other security patch → maintenance

  • If upgrade is a choice, we can pick when we do it → discretionary

• Find patterns, where is it working well, upgrades are happening consistently, no security issues

  • Why? SO manages a certain way or the vendor does it a certain way?

PMO / SMT Goals

• Automate reporting

  • Project descriptive (status, risks/issues)

    • https://tableau.ucsd.edu/#/workbooks/3093/views

  • Staff overallocation

    • https://tableau.ucsd.edu/#/views/ResourceManagementandSchedule/Overallocated_1/c427cadb-ea8e-4256-b65c-fe08599c1679/Overallocated?:display_count=n&:iid=1&:origin=viz_share_link&:showVizHome=n

• Automate and project scheduling based on resourcing and work

  • Calculating due dates, showing where more resourcing needed and projected end dates

Scheduled reports

Open issue w/ BIA to enable scheduling

Confirm high priority projects and order