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2022-09-14 Meeting notes

2022-09-14 Meeting notes

Owned by Erin Kilburn
Last updated: Oct 17, 2024
2 min read

Date

Sep 14, 2022

Attendees

  • @Erin Kilburn

  • @Amini, Mojgan (Deactivated) 

  • @Kevin Chou 

  • @Corn, Michael (Deactivated) 

  • @Demeulle, Brian (Deactivated) - absent

  • @Sheryl Gerbracht (Deactivated) 

  • @Valerie Polichar 

  • @Brett Pollak

  • @Daniel Suchy 

Goals

Discussion items

Item

Notes

Item

Notes

Project Initiation Status

  • Pending projects

    • PR-179 - Getting issue details... STATUS

      Service is live, and that project is done; need an enhancement project @Erin Kilburn 

    • PR-954 - Getting issue details... STATUS

      Charter approved - need clarity on who should be the sponsor and SMT; follow up with James and Ron @Erin Kilburn 

    • PR-950 - Getting issue details... STATUS

      @Brett Pollak will let Erin know when the HRSD PM is hired for onboarding

    • PR-948 - Getting issue details... STATUS

      • Oct 12 is cmte mtg

      • EIM workload will be significant

        • Makes sense to start modeling out this project, where we know we will have significant work

          Jonathan, Andreas, Mike - need to start modeling out work; @Erin Kilburn will ask John to start collating; UC Path already has this work 

      • Policy updates are expected today

  • Should have charters coming soon

    @Erin Kilburn to follow up on Atlassian to cloud charters
    AD architecture migration - will fund a consultant (security)
    Upgrade all the Shib servers (security)
    EVC instructional research - safe access to data; expected in 4 wks (research)

Will email re below

 

 

  • Backlogged projects - cancel or start any?

Missing charters

key summary type created updated due assignee reporter priority status resolution
Refresh

Portfolio review with SOs; standardizing use of Jira

  • Prioritizing where PMs and high priority projects, or requested

  • Pain point: true backlog

  • Variance: governance

  • Portfolio (projects, enhancements, ops)

    • Complete

      • Cheryl Kaino (FIS, BADG)

      • Judy White (AHs)

    • In progress

      • Jonathan Whitman (SIS)

        • Viet, EMFIS

      • Mike Howell (RMP)

    • On deck

      • Shawn Munro (OnBase, KB)

  • True backlog

    • Ok with current and next 3 FYs, "True Backlog"

  • Governance

General PMO updates

  • Manjot transition

    • security projects reassigned to Anjelica

    • google reassigned to Chris

  • SIS portfolio - Brian (ESR) and John

  • EIM object review underway

  • Standards in approach in progress with PMs - i.e., using Jira for all action items

 

 

Action items

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