15APR20 Meeting Notes

Time tracked to COVID related deliverables

Kal

• https://tableau.ucsd.edu/#/views/ITSCOVID-19TimeTracking/ITSCOVID-19TimeTracking?:iid=1

• 5429 hours total

Top Project Updates

Kal

 EcoTime

• Wave 0 successful (~7,500)

  • Biggest Issues:

    • Some people did not have a supervisor and we had to fix that in production

    • People did not complete their time in the old system before coming into Ecotime

    • Training and use-ability - people who can't see their monthly and bi-weekly employees in one list

    • 4 Door: Timekeepers are not putting tickets in the right service desk

  • Working: People are going to their timekeepers

• Wave 1 / 2 (12,000) Go Live Ongoing 

  • Biggest risks would be around data validation.

  • Some population will have employees in different Ecotime instances  

UCPath

• UCPath Governance Go/No-Go. 

  • Formal review Go/No GO with Executive Sponsors (Vince, Pierre, Pearl) : Friday 

  • Final Go/No Go with President / Location Chancellor: Monday

• Technical work streams

  • Teams working on their cut-over plan

• Biggest risks

  • Technical:

    • No technical risks that would prevent go-live.

  • Functional:

    • Training / OCM 

    • Bugs impacting other campuses 

    • Covid

• Angie 

Finance

• Chart of accounts  – Stabilized and published to campus through Cognos report.

• CM and PM – Adapting to be fully remote. Training agents in snow. Finalizing training plan and deployment – this is moving.

• Configuration – Project lost a contractors last week. This person was replaced. Overall, this is going well, watching the impact of loosing the configurator (working on allocations (working with Deloitte)). 

• Conversion – Moving. PPM (Project Portfolio Management) is still a risk. Able to load all capital project and tasks, all stand alone. Contracts and awards is in, working on sponsor. Looking to run a mock cutover in late April. Still red but changing towards yellow.

  • Kevin gets huge props here, getting Tim, Matt Barret, Robert Diaz, DC and JJ focused. He stepped in as the PM / Functional manager on this for the past two months.

• Integration – RED. We added three integrations to tier 1 in the past month. Cash receipts, federal draw down, and concur as a broker service. Goal is to finish these by the end of the month.

• Testing – RED due to the integrations being delayed. But a big lift from Chuck, and Deloitte, AND Chris G. is doing TEST coordination. He is AWESOME. The design leads msg Erin all of the time telling her how he keeps them on track. Proactive / organized.

• Security – Green – we have the full list of people from campus that need to go in, they are working on that now. 

• Cutover – Working on the detailed plan for this now. We have 80% of our pieces. 

• Team Update – everyone is doing OK. People that are having the hardest time are parents without child care.
  
  

  • GL lead, foundation leads, ppm lead – all parents with Kids and struggling to get work done.

  • Consider not returning until after go-live. 

Charter 

Brett P. 

Charter

Brian D.

Cisco ISE Charter

Charter still in development. 

EISC ESR Project Update

Kal