2023-02-15 Meeting notes

Lived Name workstreams and additional resourcing

• Updates from Moran?

  • SOW next week

Project Initiation Status

• HashiCorp Secrets Vault https://collab.ucsd.edu/pages/viewpage.action?pageId=202444231

  • EIM takes priority; nothing external driving 

• FaaS FaaS - Charter

  • EIM takes priority 

• CMDB

  • Resourcing: Jeno and service owners? Risks with resource contention

• Campus Press CP Project Charter

  • Accessibility initiative, anything under UCSD public domain in scope for accessibility assessment

  • Current campus CMS has some scalability challenges, this tool would enable smaller websites to move to a more standard solution

  • Accessibility conformant, more turnkey

    • Some one time funding secured, and requested in future budget as an ongoing cost (~30k/yr)

      • If not approved, would need to find within our own budget - so low risk from a budgetary perspective 

      • Campus Press would be the implementation partner, included in the one time funding

      • Ongoing service work can be absorbed

  • Could be a solution for student orgs

  • TBD if will be optional or enforced

  • CMS will persist / not be deprecated

    • Decision matrix for when to use CMS vs Campus Press

Discuss: should Chat GPT be a project, or when should Chat GPT be a project? 

• R&D bodies of work?

• Let's call it R&D

• Put it under other process improvement work?

  • Typically CI is part of existing service enhancement workstream, vs overarching

Anticipated projects, but charters not yet received:

• AD architecture migration - will fund a consultant (security)

  • May pause to support prioritization of other security work

• 5 Onbase projects, 2 RMP focused

• EVC Collective Impact - implement mechanism to track event attendance w/ one card

  • Would be a budget ask for next FY; software and physical devices that are used to scan the onecards; reintegrate back into SAH

Projects or planned work for FY23-24 flagged that surface through budget 

PMO / SMT Goals

• Automate reporting

  • Project descriptive (status, risks/issues)

  • Staff overallocation

• Automate and project scheduling based on resourcing and work

  • Calculating due dates, showing where more resourcing needed and projected end dates

    • Smartsheet pilot

Confirm high priority projects and order

Scheduled reports

Open issue w/ BIA to enable scheduling