These sessions

Kal / All 

• Organization updates

• PMCI / PPMO updates

• Various program / project updates

• Suggestions from all of you

Staff@Work

Kal / All

• See Mojgan's email. We're close! 

• @Amini, Mojgan (Deactivated) Possible that someone who recently left ITS has not submitted?

LLP 

• I encourage you all to apply

• Friday, September 18, Friday EOB, applications due

From Vince's email: "

Unique to IT Services, LLP is designed to cultivate IT leaders for tomorrow. The value of strong leaders has never been greater – leaders who thrive on change, understand their personal leadership strengths and opportunities, and are committed to lifelong learning. Tomorrow’s leaders will need even more critical thinking skills and collaborative abilities to adapt as technologies and organizations change. They’ll need to be clear about their values and instinctively do the right things at all times.

Additionally, we need leaders to guide IT Services through a period of rapid and monumental change, including the COVID19 pandemic but also how ESR changes the way we work and serve our customers. Specific LLP areas of focus are

• Establishing readiness for our new cloud-first enterprise architecture

• Evolving the IT “shop floor” to utilize more student talent

• Helping leaders’ inspire and motivate people, creating a vibrant culture

Improving our teams’ ability to recognize and foster diversity

"

Performance Evals

Kal

• Timeline

  • Self Evals have been submitted Aug 31, 2020 

  • I'm evaluating Sep 13, 2020 

  • SMT review Sep 14, 2020 to Oct 1, 2020 

  • Administering Oct 5, 2020 

• Questions?

Symptom checker / Take home equipment

Kal

Symptom checker: https://blink.ucsd.edu/HR/services/covid-19/symptom-screening/

Take home equipment: Remote Work Norms & Guidelines

@Former user (Deleted) to discuss with @Amini, Mojgan (Deactivated) the option to take home chairs from the office & followup with team regarding chairs. 

Slack Transition to Teams

All

October 11 - Transition now

MS Team for Projects

Team: One for each project

Purpose: Keep project teams connected, informed, engaged and nurture a teamwork culture 

Audience: Project core team and stakeholders

Owner: PM / Core Team members

Member Management: PM and core team to add / remover members. Membership is open to all - including vendors. 

Channels:

• General = general project chat. Anyone can drop in and discuss / ask questions regarding the project. Open channel. 

• Core Team = Core project team chat. Private channel. 

• Change Management = CLs, CPs, Lynn

• Governance?

Constraints:

• Project needs should not be at risk of being impacted by constraints:

  • limit of 200 channels per Team, including deleted channels

  • limit of 30 privatechannels per Team.

  • Private channels can have up to 250 members.

Some communities are still active - Streaming / ADIS. There are few automations that @Andreas Ericzen / @Sweetman, Bill are looking to transition to Team. 

Some DEVs are still using it for Standups. @Former user (Deleted)to followup with @Former user (Deleted)

Project Portfolio Prioritization and PM assignments

Kal / Paul 

Meeting with the service owners to update the Project Records 

Meeting with the SMT next week for prioritization

Staff stress / burnout - 

• Discuss data / graphs / open discussion -

  • Sliced index gives us all data to have the conversations - what do you see? What are you experiencing? What are you feeling?

  • Does not mean that you're stressed - but also does not mean that you're not. 

  • Is there a sweet spot for # of project?

    • projects are all different / people are all different

    • can object complexity and # of objects provide a better view?

Staffing Update

Kal

@Former user (Deleted) last day Sep 18, 2020 

Round Table / What is on your mind?

All

Future Topic Sep 25, 2020 : Show and Tell

All

@Paul Krueger to plan Show and Tell for next session. 

@Brian Smith FIS / Personal dashboard. Wall of FAME / Wall of SHAME and white elephant gifts. +1 The Jira Wall of Fame

@Shawn Pappelbaum Linking Onedrive / Google drive in collab

Future Topic: Requirements / Design OTL & Templates

Kal

Future Topic: Atlassian Support / Atlassian Licensing 

Kal

Future topics: 

All