2023-04-07 PPMO Meeting notes

Share wins and cross functional project impacts and challenges

all

• Wins

  • PP23

  • Work Location

  • MXOne Upgrade

• X functional

  • Security - let’s talk about all the different projects and work happening here at our next mtg

• Challenges

  • 
    
    

Health Statuses

PM Framework.pptx

Standardize health ratings based on data? Not possible with current data set/calculations, but want to determine better definitions so these are applied more consistently​

​

• Schedule​

  • Missed milestone but recovery path to go live on time = yellow​

  • Missed milestone and at risk of missing go live = red​

    • Re baseline schedule and get buy in from stakeholders -> back to green​

    • Volatility? But if a new baseline, volatility will still remain high​ (separate measure than health)

    • Calculated end dates, target end dates for baselined schedule​

      • Charter: indicate if there is a hard go live date or compliance date (or range)​

• Resourcing​

  • Yellow = not fully staffed for assigned tasks or resources oversliced/over allocated ​

  • Red = severe shortage and blocking project (makes schedule red)​

• Budget​

  • Grey status / no status – no budget​

  • Yellow = approaching running out of budget but not out yet​

  • Red = over budget already or definitely will be over budget, or we have an open budget request​

• Risk (Issues)​

  • Judgement?​

  • Open issue score of >6 or open risk score >9 = yellow​

  • Open issue impact of >8 = red 

When a project is undefined, but intentional/acceptable that undefined because still in initial planning: green (yellow is misleading)

What are you doing that's repeatable?

Think about this - great use case for Jira automation

• repeatable OTLs for multiple plans (Lillian)

Repeatable tasks, for objects that weren’t in scope - prob ops/enhancements

Version updates, application version, upgrade

Standard Project OTL

@Shawn Pappelbaum 

Standard Events OTL

@Vidal Espina 

https://ucsdcollab.atlassian.net/wiki/x/lI72B

Request: schedule mtg w/ your SO to review projects and their portfolio

Reminder: project CoP 

Feb 21, 2023