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2022-10-28 PPMO Meeting notes

2022-10-28 PPMO Meeting notes

Date

Oct 28, 2022

Attendees

  • @Student Test  

  • @Vidal Espina 

  • @Gerrity, Christopher (Deactivated)

  • @Erin Kilburn

  • @John Lane 

  • @Angie Lu (Deactivated) 

  • @Lillian Maestas 

  • @Shawn Pappelbaum 

  • @Paul Krueger 

  • @Mindy Peng 

  • @Chris Ranglas 

  • @Brian Smith 

Discussion items

Time

Item

Who

Notes

Time

Item

Who

Notes

 

Time tracking automation

@Charles Bryant , @Alex Wu 

Two hours to update for all invites for recurring series @Erin Kilburn to create Jira tasks

 

Agile discussion

all, @Chris Ranglas , @Angie Lu (Deactivated) 

  • Challenges:

    • Org structure - developers aren't dedicated to a single product or project; distracted/pulled off sprint work by ops issues

    • Org structure - no product owners, committees

    • Technology - still a blend of things like mainframes, that aren't as accessible for agile; shifting as we move into more configurable cloud software

    • Iterative - no business owners in the room to do test/feedback

  • Tools

    • Using Jira, have used "agi-fall", to run sprints

  • Use case

    • Research safety

      • Product owner mtg at beginning of 2 week sprint to prioritize

      • End of sprint, sprint review and demo of what was done and PO would accept/decline the sprint changes

        • So feedback could be incorporated by end of sprint, moved sprint review up to a few days before end of sprint

    • Prod issues

      • If system is down, work on during sprint

      • Otherwise, plan for next sprint and incorporate into sprint planning session

      • You can also not plan a full workload for the resources

    • Potentially need to do quarter planning vs just two week planning

    • Resources were dedicated to the project, even if it was just for certain sprints (also benefit of doing quarterly planning)

      • Less of a desire to disrupt, since it's a plan / commitment 

  • User stories

    • Used in previous ITS PRO iteration

      • Currently disabled in our implementation of Jira

    • User stories vs reqs - how to capture full scale of what's needed

      • At time of research safety use case, confluence wasn't in use, so everything was documented in user story

        • Additionally, since it was enhancement vs full implementation, user story was sufficient

    • Story gives the developer more liberty to come up with a solution

  • External experience

    • ERP implementations or full scale new implementations - always have used waterfall

      • Tough when there is a fixed timeline

    • At product development company, agile was used for new implementations - but dedicated devs for ops work vs product dev

  • Value of agile / reason was to prevent deliverables from being held hostage

    • Strong reqs have unblocked deliverables in the past, either holding consulting/contractors to reqs and standards or forcing biz partners to accept and not keep moving the target

    • Team culture - prefer to work from spec and reqs or focus on build?

    • Story makes it a smaller unit

    • When business and tech team highly aligned and collaborative, great success

  • Culture shift strategies?

    • After the shift of, PMs aren't useless or the bad guy, then team was able to make the shift

    • Business and tech team didn't have previous history or trust, so this was implemented to help increase organization and delivery

      • Agile was the tool to help build this

        • Third party company was brought in to help train on Agile

    • PMO wasn't driving the change, the tech service owner was driving the change

  • Payment Compass was all built and delivered with Agile

https://agilemanifesto.org/

 

Share wins and cross functional impacts and challenges

all

  • EIM - scope complete

  • Events - additional scope paused

  • Atlassian Cloud - Collab migration project started

    • Storage size issue - is additional cleanup still needed?

    • Should be uploading docs and videos to OneDrive of Kaltura, etc.

    • Broken image and links?

  • SIS - procurement in progress

    • Responses due Nov 4

  • Alumni email for life - being managed? by who?

    @Erin Kilburn to follow up with SMT

 

Mtgs recap

 

 

 

 

 

 

Request: schedule mtg w/ your SO to review projects and their portfolio

 

 

 

Reminder: project CoP next week