2023-05-26 PPMO Meeting notes
- Erin Kilburn
Date
May 26, 2023
Attendees
@Student Test - absent
x@Vidal Espina
@Gerrity, Christopher (Deactivated) - absent
x@Erin Kilburn
x@John Lane
@Lillian Maestas - absent
x@Shawn Pappelbaum
x@Paul Krueger
x@Mindy Peng
x@Chris Ranglas
@Brian Smith
Discussion items
Time | Item | Who | Notes |
|---|---|---|---|
Share wins and cross functional project impacts and challenges | all |
| |
| Smartsheet connectors |
| New connectors set up through service account, to avoid transition issues; will also show changes made by Smartsheet in Jira as the service account vs the personal user name Unfortunately no way to transition current connectors |
| Kaltura and projects |
| Create project channel? Paul to invite Galen to next PMO mtg to discuss best practices Access, lifecycle / deprecation |
| Project documentation |
| Based on the conversation and the need to meet the needs listed below, the answer was to create a “Shared Site” in SharePoint.
The shared site in SharePoint allows multiple people to be set-up as “owners”, which can be managed by the “owners”. Allows you to share folders, files, etc. if you need to only have people see certain content, etc. It also ties into a team that you can create on “Teams” for your project team (personally, I don’t like that feature, but I know some of our colleagues do). I am fairly sure that people on the team are already using Shared sites. One thing that also came up is that you have data/files on Google Drive, you can enter a ticket to help have it moved, as the Messaging and Collaboration team has scripts that they can run. |
| Closed / done project - when they were done vs said they were done |
| issue: made up dates, without supporting WBS and schedule upon project approval (need for additional gate) issue: continually changing priorities |
| Closing projects! Should be Live |
| |
| Closing projects! Should be Done |
| |
| Capacity Planning |
|
|
|
|
|
|
What are you doing that's repeatable? |
| ||
|
|
| |
Standard Project OTL | @Shawn Pappelbaum | ||
| Standard Events OTL | @Vidal Espina | |
Request: schedule mtg w/ your SO to review projects and their portfolio | |||
Reminder: project CoP |
| ||
|
|
|
|
| New project set up (defaults) @Erin Kilburn to document |
| Standard process: when a new project is approved, create new
|
Go live date within past year
Issue key | Summary | Status | Resolution | Assignee | Priority | Custom field (Project Health) | Live at intended time? |
PR-968 | ITS Vulnerabilit | Active |
| s8thomas | Medium | Yellow | ? |
PR-961 | Shibboleth Upgrade (Vendor Managed) | Active |
| mabaker | Medium | Yellow | No |
PR-960 | HDH-ITS A/V Retrofits | Active |
| ekilburn | Medium | Yellow | ? |
PR-958 | Vector Solutions Interface | Active |
| t8truong | Medium | Green | ? |
PR-956 | Confluence Cloud Migration | Closed | Done | pkrueger | Medium | Green | Yes, vendor managed |
PR-955 | OnBase - iDocs Replacement | Active |
| srmunro | Medium | Green | ? |
PR-954 | VLAN 252 De-Span | Active |
| sjgross | Medium | Yellow | ? |
PR-953 | Work Location (Including AB-119) | Active |
| spappelbaum | Medium | Green | Yes, compliance driven |
PR-950 | ServiceNow HR Service Delivery | Active |
| jclow | Medium | Yellow | ? |
PR-945 | Process Palooza 2023 | Active |
| vaespina | Medium | Green | Yes, event |
PR-943 | PBX-MXOne Upgrade V7 | Active |
| vygarcia | Medium | Yellow | No |
PR-940 | UCPath Remediation Phase 2 | Active |
| bdormoy | Medium | Yellow | ? |
PR-938 | ESR Interfolio: Faculty 180 | Active |
| j3lane | Medium | Green | No |
PR-936 | UCSA & UCGPC Systemwide Opt-out Fees | Active |
| t8truong | Medium | Yellow | ? |
PR-934 | ATS Course and Student Provisioning Modernization | Active |
| j3lane | Medium | Green | Yes, with scope reduction |
PR-930 | UCTech 2022 | Closed | Done | vaespina | Medium | Green | Yes, event |
PR-922 | OnBase Reporting Dashboards for ACA Preceptorship | Closed | Won't Do | srmunro | Medium |
| ? |
PR-920 | Process Palooza 2022 | Closed | Won't Do | vaespina | Medium | Yellow | No |
PR-915 | Cohort Tuition | Active |
| j3lane | Medium | Green | No |
PR-912 | EIS Servers Migration | Closed | Done | a3lu | High | Green | Yes, with scope reduction |
PR-908 | SIS - Virtual Advising Center (VAC) Rewrite | Active |
| taprice | High | Yellow | ? |
PR-904 | Cable Riser and Node Room Resource TMS Database Enhancements | Active |
| jgacuya | Medium | Yellow | ? |
PR-901 | Endpoint Management as a Service | Active |
| mabaker | High | Green | ? |
PR-898 | Fleet Maximo | Active |
| CRanglas | Medium | Green | No |
PR-896 | Containerization | Active |
| j3lane | High | Green | No |
PR-894 | Enterprise Solution Life Cycle | Active |
| ekilburn | High | Yellow | No |
PR-889 | EHS Maximo | Active |
| CRanglas | Medium | Green | No |
PR-832 | Windows File Share Deprecation | Active |
| mabaker | Medium | Green | ? |
PR-823 | ESR SIS - Student Information Systems App Remediation | Active |
| jwhitman | High |
| ? |
PR-661 | Student Outcomes Success Management | Backlog |
| dsuchy | Medium | Yellow | No |
PR-210 | HDHIS - AD Migration to Campus AD | Active |
| rjoyce | Medium | Green | ? |
PR-176 | Password Hygiene | Closed | Done | mcorn | Medium | Green | No |