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Issues

Issue is an item that is currently happening or has happened and is impacting the project. Issues are evaluated based on their impact to the project: 1 = Minor, 2 = Major, 3 = Critical

Risks

Risks are items that might happen and will impact the project if it does occur. Risks are evaluated by three areas: Probability, Impact, and Risk Score.

PLAN STRATEGY

The project team will identify an individual responsible for determining risk mitigation plan, or contingency plan, for each risk identified. This individual is also responsible for logging the risk in Jira. Risks with an overall risk score of 6, or higher, needs to follow the escalation process with governance. If a risk is not handled on time, it becomes an issue.

The project team will conduct a working risk assessment session to identify initial risks. Larger projects may need multiple sessions to complete assessment.

 Risk Attributes and Definitions

Risk Evaluation Definitions:

Mitigation Strategy Definitions:

  • Probability: Likelihood of the risk to occur

    • 1 = Unlikely

    • 2 = Likely

    • 3 = Almost Certain

  • Impact: Consequences for the project if the risk occurs

    • 1 = Minor

    • 2 = Major

    • 3 = Critical

Risk Score: Calculated by Probability * Impact (1-9 scale, 9 most severe)

The Mitigation Strategy for a risk should address the risk in one of four ways:

  • Avoid - pursuit of a completely different approach to the task, thus eliminating the risk

  • Transfer - moving the risk elsewhere (supplier or other organization)

  • Mitigate - developing a plan to reduce the consequence and/or the likelihood of a risk event occurring

  • Accept - allowing the risk to remain and dealing with the consequences if it happens

Decision

The decision log tracks major decisions made throughout the project.

  • All Jira summary/titles and collab decision log titles should start with "Decide to” or “Decide on" followed by the short description.

    • example: "Decide on technical approach to integration", “Decide to begin project”, etc.

  • All decision logs are assigned as "decision" issue type in Jira. If unsure what this means, please coordinate with the project manager.

Creating a decision in JIRA

  1. Select Issue Type “Decision”

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Decision Log Entry
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