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Date

Attendees

Discussion items

Item

Who

Notes

Share wins and cross functional project impacts and challenges

all

  • Wins

    • Work Location: live with UC Path; still populating data

    • ITS PRO: Automations that fixes remaining estimate!

      • Only update original estimate, don’t modify remaining estimate

    • ITS PRO: Learned how to create automations that add functionality

    • Secure Connect: Going live with the MFA workstream on 2/25/25 - role based accounts will now require MFA

    • ESR SIS: Report remediation list of ~250 for DES, and almost all are TSS and CourseLeaf native app screens (not true reports)

  • X functional

    • Secure Connect: MFA req will be enforced starting 2/25

      • OCM has been in progress, risk is lack of easy mechanism for measuring compliance progress, so highly reliant on dept leadership

    • Campus Activation: in final stages of procurement

  • Challenges

    • ESR SIS: best contacts for validating what functionality is in TSS, CL

      • Waiting on design to complete

    • Better way to communicate with ADIS, when developers are needed; right now, estimated start dates keep changing

      • Progress with structure, still more to do

Availability for Structure Training

Black out dates

Feb 20-24 (CS)

mar 14-27 (MP)

March 17-24 (JL)

June 27 - July 18 (SP)

Kaltura

Recordings you have that should be posted in PPMO channel? (trainings, FAQ, etc?)

https://mediaspace.ucsd.edu/channels

https://mediaspace.ucsd.edu/channel/Portfolio%2Band%2BProject%2BManagement%2BOffice%2B%2528PPMO%2529%2BChannel/368604302

  • Shawn can reassign sprint video to Chris for light editing
  • John upload structure trainings
  • Brian to copy over time tracking video(s)
  • Erin to ask Galen back to the PMO session to go over Kaltura tips

Allocation accuracy

Have vacations in structures by end of Feb

Resource allocation defaults will be updated from 80% to 86% to reflect this change

image-20250207-184444.png

Object type list - needs clean up

Object Types

https://tableau.ucsd.edu/#/views/ObjectTypeCounts/Sheet1

App Microservice

Document list in general; plans → project plan

Middleware - isnt API redundant to data movement object

Middleware - why is app platform here?

Platform - ask NG if additional needed here?

System - should this be server? What are these?

  • Erin will follow up with relevant leads on this list

SPM2 Trivia

Open projects / need PM

Internal projects

Putting the tech in technical PM

Technical Concepts

Closing projects! Should be Live

https://its-pro.ucsd.edu/issues/?filter=18409&jql=project%20%3D%20PR%20AND%20status%20%3D%20active%20and%20%20%22Project%20Type%22%20%3D%20Project%20and%20%22Project%20go%20live%20date%22%20%3C%3D%20endOfDay()

Closing projects! Should be Done

https://its-pro.ucsd.edu/issues/?filter=18409&jql=project%20%3D%20PR%20AND%20status%20%3D%20active%20and%20%20%22Project%20Type%22%20%3D%20Project%20and%20%22Project%20end%20date%22%20%3C%3D%20endOfDay()

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