Frequently asked, curated, summarized, and presented here for your perusal.

Positions

Q:  Were my current positions converted from PPS into UCPath?

A:  Yes!  All of the active appointments in PPS at the time of conversion (should we start calling this BC "before conversion"?) made their way into UCPath.  A Position Number was assigned to each Appointment/Distribution combination.

Q:  Is there any restriction on creating a larger number of positions that what we would actually fill?

A:  Not technically.  However, you may want to discuss with your Student Affairs Managers and/or MSOs because Positions marked "Add to Budgeted Positions" will be reflected in certain reports.  Creating a large quantity of Positions, might inflate those figures.

Funding/Chart Strings

Q:  Can fund managers see who is funded on their chart strings, specifically in Positions that are not in their department? 

A:  At this time, no.  Fund managers will need to reference the DOPES when they become available. 

Paycheck Summary View 

Q:  I used to have access to IDCS in PPS, can I see my students' paycheck summaries in UCPath? 

A:  At this time, only central offices have been provisioned to view this information.  You may submit a request to the UCPath team to request access to this screen.   Best bet here, be really specific about what you need and explain why. 

Service Now: Home > Payroll Academic Personnel and HR Request Catalog > Access Requests or https://support.ucsd.edu/path?id=sc_cat_item&sys_id=c017e8d8dbd01450dbd6f2b6af9619bb 

Student Visa Changes

Q:  Where/how can we update visa information for a student if their status changes? 

A:  Department coordinator can no longer make updates.  Refer your student to Glacier. 

Terminations 

Q:  If a student appointment ends, and we want to terminate, should the VOLUNTARY or INVOLUNTARY termination template be used? 

A:  For student appointment expirations, use INVOLUNTARY termination template; reason should be ACE – Appointment Expiration. Upside: you do not need to process final pay in these situations.

Q: If a student is on a leave and we need to terminate them, do we have to bring them back from leave and then terminate?

A:  No, you do not need to bring someone back from leave in order to process a termination; just terminate.