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Data entry guidelines for graduate academic titles. Do not enter data in fields where the table is grayed out. Choose from the spyglass list when possible.
Data Entry Tables by Job Code
Description Tab
| Section | Example |
|---|
| Field | 3329 | 3330 |
|---|
| Position Number | Blank until you save at the end of the transaction |
|---|
| Effective Date | Varies (use 1 month prior to the anticipated hire date) |
|---|
| Reason | NEW |
|---|
| Position Status | Approved |
|---|
| Status Date | Defaults to Effective Date |
|---|
| Status | Active |
|---|
| Key Position | Leave blank |
|---|
| |
| Field | 3329 | 3330 |
|---|
| Business Unit | SDCMP |
|---|
| Job Code | 003329 | 003330 |
|---|
| Reg/Temp | Not Applicable |
|---|
| Regular Shift | Not Applicable |
|---|
| Title | Defaults based on Job Code |
|---|
| Full/Part Time | Fixed | Fixed |
|---|
| Union Code | Defaults based on Job Code |
|---|
| Short Title | Defaults based on Job Code |
|---|
| |
Work Location| Field | 3329 | 3330 |
|---|
| Reg Region | USA |
|---|
| Department | Varies |
|---|
| Location | Defaults based on Department |
|---|
| Reports To | Varies |
|---|
| Supervisor Lvl | Leave blank |
|---|
| Dot-Line | Leave blank |
|---|
| |
| Field | 3329 | 3330 |
|---|
| Salary Admin Plan | T19A | T018 |
|---|
| Grade | I | I |
|---|
| Step | Leave Blank |
|---|
| Work Period | Default Value |
|---|
| M/T/W/T/F/S/S | Leave Blank |
|---|
| FLSA Status | Defaults to Exempt |
|---|
| Bargaining Unit | Defaults to 8888 |
|---|
1 We aren't sure about the code for this title! We will update this page when we know the code. Table 2 BYA in salary plan does not mean the same as the DOS code meant in PPS. BYA in the salary plan indicates the comp rate field is manually updated. Use BYA for Monthly pay frequency; then enter Compensation Rate Codes manually in Hire/Rehire templates Use Salary Admin Plan for BW pay frequency. | |
| Section | Example |
|---|
| Field | 3329 | 3330 |
|---|
| Effective Date | Default |
|---|
| Max Head Count | 1 | 1 |
|---|
| Mail Drop ID | Leave Blank |
|---|
| Health Certificate | Leave Blank |
|---|
| Signature Authority | Leave Blank |
|---|
Checkboxes Only 2 should be checked: Include FTE, Budgeted Position; they should default to checked | |
Education and Government| Field | 3329 | 3330 |
|---|
| Position Pool ID | Leave Blank | | Pre-Encumbrance Indicator | No Encumbrance | | Encumber Salary Option | Salary Grade Minimum | | Classified Indicator | Academic | | Calc Group (Flex Service) | Leave Blank | | Academic Rank | Leave Blank | | FTE | Varies (enter percentage of effort) | | Adds to FTE Actual Count (Checkbox) | Check | Check |
Summer Session Pay: FTE for Associates and Teaching Assistants in Summer should be 0.000000. These appointments will be paid the published flat-rate via Additional Pay. | |
UC Position Data Tab
| Section | Example |
|---|
Employee Relations Code| Field | 3329 | 3330 |
|---|
| HR Worksite ID | Varies (search for the hiring department home department code) |
|---|
| Employee Relations Code | Stud Academic Title, HEERA |
|---|
| Incentive Award Plan | Leave Blank |
|---|
| Special Training Code | Leave Blank |
|---|
| Security Clearance Type | Leave Blank |
|---|
| |
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