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Communication Item + Details

Phase #

Audience/

Platform

Reviewer

Review Status

Publish Status

Target Date

Publisher

ALL

Internal BFS teams

IN PROGRESS

PHASE 1

DONE

Ana + Rebe

Blink page: https://blink.ucsd.edu/finance/resources-training/training/ogl-implementation.html

ALL

Blink/All Audiences

VER 1 DONE

1/30/24

VER 1 DONE

1/31/24

IN PROGRESS

VER 2

Best Practices for Creating Guides….Guide (in collab and a doc)

  • steps or not?

  • writing style

  • colors

  • conditions? timer?

  • autoload feature

    • conditions are tbd

ALL

Content Creators/Internal OGL Team

NOT STARTED

NOT PUBLISHED

1

Internal OGL team/email

COMPLETED

COMPLETED

DONE

1

Internal OE team

COMPLETED

COMPLETED

DONE

Ana + Rebe

1

Internal OGL team/email

COMPLETED

COMPLETED

DONE

1

Internal OE team

COMPLETED

COMPLETED

DONE

Rebe’s Notes

1

Internal OGL team/email

COMPLETED

COMPLETED

DONE

1

Cheryl Ross/Email

COMPLETED

DONE

DONE

Pt 2

1

OGL team

COMPLETED

COMPLETED

DONE

+ CLT summary version

1

CLT/Zoom Presentation

COMPLETED

COMPLETED

1/24/24

DONE

  • Weekly sessions topics still needed
  • OGL guides need to be inputed

1

Campus/Blink

COMPLETED

1/26/24

VER 1 COMPLETE

INFO NEEDED

https://www.canva.com/design/DAF6Kc0o944/nCgmTppYGcwL6oa7onLMRQ/edit?utm_content=DAF6Kc0o944&utm_campaign=designshare&utm_medium=link2&utm_source=sharebutton https://ucsdcloud-my.sharepoint.com/personal/financesupport_ucsd_edu/_layouts/15/onedrive.aspx?id=%2Fpersonal%2Ffinancesupport%5Fucsd%5Fedu%2FDocuments%2FOracle%20Guided%20Learning%2FOGL%20One%20Page%20Guide%2Epdf&parent=%2Fpersonal%2Ffinancesupport%5Fucsd%5Fedu%2FDocuments%2FOracle%20Guided%20Learning&ga=1

1

Campus/Email, Blink, All Comms (link from google drive)

COMPLETED 1/22/24

COMPLETED

DONE

Tuesday Weekly Digest + CoP Teams post:

  • Week 1: January 23, 2024 PUBLISHED
  • Week 2: January 31, 2023PUBLISHED + add one-pager (update link)
  • Week 3: February 7, 2024PUBLISHED
  • Week 4: February 14, 2024PUBLISHED
  • Week 5: February 21, 2024PUBLISHED
  • Week 6: February 26, 2024 PUBLISHED

1

Campus/Internal and External Channels

1/23/24

1/31/24

2/7/24

2/14/24

2/21/24

2/26/24

1/23/24

1/31/24

2/7/24

2/14/24

2/21/24

2/26/24

PUBLISHED

message to content developers about OGL-lead q+a session: email draft (include ashlyn)

1

OGL content developers/email

COMPLETED

COMPLETED

DONE

1/29/24

+ email

1

OGL testers/internal

COMPLETED

COMPLETED

DONE

1/25/24

Oracle Guided Learning Introductory Presentation Email:

  • Allorah
  • Adam
  • BFG
  • eCLT (all BFS staff)

1

Email/Internal Leaders

COMPLETED

COMPLETED

DONE

1/31/24

Update to core team:

  • link to blink; all resources can be found here, please let us know if there is anything else we can provide.
  • one pager
  • action item: titles in tracker are still not matching what is in OGL. Please update as soon as possible (please remove “How to” and similiar phrasing from titles).

1

entire OGL team

COMPLETED

2/5/24

COMPLETED

2/5/24

DONE

SIO Meeting: Review OGL Presentation

  • links to blink and one-pager ready to go
  • add links to all follow-up communications

1

SIO faculty assistants and fund managers

COMPLETED

2/1/24

COMPLETED

2/1/24

DONE

All BFS OGL Meeting:

  • links to blink and one-pager ready to go
  • add links to all follow-up communications
  • update if needed for all of BFS

1

All BFS Staff

COMPLETED

2/1/24

COMPLETED

2/1/24

DONE

CBO (Campus Budget Office) Staff Meeting (2/14):

  • links to blink and one-pager ready to go
  • add links to all follow-up communications

1

Campus Budget Office

COMPLETED

2/1/24

COMPLETED

2/14/24

DONE

Oracle Training Monthly Meeting Summary:

  • for OGL updates
  • consolidated executive level summary for Cheryl

1

BFS Training and Guidance Team

DONE

2/12

DONE

2/13

2/13 following eCLT

Academic Affairs Fiscal Contact Meeting (Adam Diprofio) presentation:

  • links to blink and one-pager ready to go
  • add links to all follow-up communications

1

Academic Affairs Fiscal Contact Meeting attendees

COMPLETED

2/15/24

READY

2/20/24 (10:30 or 11AM)

FIS Finacial Information System Finance Governance Meeting:

1

finance governance meeting attendees

COMPLETED

2/15/24

READY

2/26 (10AM to 11AM)

Content/Training Strategy Meetings (2/8) and (2/28)

2/8 Meeting

  • Ideas for allignment with training rollout
  • Examples linking from OGL
  • When are they rolling out new modules? How do we support?

2/28 Meeting

  • synching up on published training
  • training section on the sidebar
  • how to link to existing guides
  • overarching strategy (when? where? how?)

1

Ashlyn Bernal, Christina Putrov, Kacy Marume

  • 2/7
  • 2/27
  • 2/8
  • 2/28

PRESENTED

2/29/28

OGL Promotion: https://snqa.ucsd.edu/now/nav/ui/classic/params/target/%24pa_dashboard.do

  • services and support banner
    • link to blink page

1

All BFS/Blink Page

DONE

2/14

DONE

2/21

PUBLISHED

2/21

OGL Office Hours: (Week 1) Introduction to Oracle Guided Learning (OGL) Presentation

  • Overview of OGL and its significance in learning and development.

  • Key features and benefits for users.

  • How OGL enhances the learning experience.

  • Accessing and navigating OGL guides.

  • We need a content developer to conduct the guide walk-through Ana Portlock lmk who you suggest

1

All BFS/Zoom

DONE

2/15

DONE

2/21

PRESENTED

2/21

OGL Office Hours: (Week 2) Issues + Questions (Demo + Presentation)

  • Identifying common issues users may encounter with OGL.

  • Live demonstration to troubleshoot common problems.

  • Interactive Q&A session to address participant queries.

  • Tips and best practices for effective use.

  • Highlighting that not all guides are accessible; dependant on your role

1

All BFS/Zoom

COMPLETED

2/24/24

COMPLETED

2/24/24

DONE

2/28/24

https://docs.google.com/document/d/1cuHNI0kb6efnR9em0akHohiureGIwcpfjf9rmrHrdNM/edit?usp=sharing

Post Launch 1

eCLT/In-person meeting

COMPLETED

2/12/24

COMPLETED

2/12/24

DONE

2/13/24

Week 3: Which Guides are accessible to whom

Ana Portlock or are we canceling? lol

Post Launch 1

All BFS/Zoom

NOT STARTED

3/4

NOT STARTED

3/5

SCHEDULED

3/6/24 ZOOM

Post-OGL Launch Presentation

  • FIS Streering Meeting Presentation

Post Launch 1

As needed

COMPLETED

2/29/24

COMPLETED

2/29/24

DONE

2/29/24

Content Strategy Meeting (OGL included)

Post Launch 1

Internal/Content Strategy Meeting

DONE

DONE

PRESENTED