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Overview

If graduate student financial support is new to your or your department, use this page as a quick start guide to learning about the different resources and systems that touch this unique population.

The Graduate Financial Support Unit can be reached by submitting a ticket in Services & Support in the Student Support portal.  Connect with your colleagues across Campus on Microsoft Teams. Click this link to join the Graduate Student Financial Support Team.

Please also visit Graduate Financial Support FAQs, Graduate Financial Support Calendar, and So You Want to Hire a Graduate Student....

Direct Deposit

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titleTritonLink Billing & Payment

Web

TritonLink Billing & Payment

Managed By

Student Financial Solutions

Who Should Enroll

ALL students - this system is also used for non-support transactions, e.g. housing refunds or loan distribution.

Enrollment/Changes/Updates

https://sfs.ucsd.edu/student-accounts/direct-deposit.html 

*Even if students enroll in direct deposit, they should always keep their mailing and permanent addresses up to date. If there are any errors/timing issues that prevent direct deposit, paper checks will be mailed instead. 

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titleUCPath (Payroll)

Web

UCPath

Managed By

UCPath / Rapid Response Center team 

Who Should Enroll

Students with active employment appointments.

Enrollment/Changes/Updates

Enrollment, changes and address updates: https://ucpath.universityofcalifornia.edu/  

*Even if students enroll in direct deposit, they should always keep their mailing and permanent addresses up to date. If there are any errors/timing issues that prevent direct deposit, paper checks will be mailed instead. 


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titlePayment CompassPaymentWorks

Web

Payment CompassPaymentWorks

Managed By

IPPS - Integrated Procure-to-Pay Solutions)

Who Should Enroll

International non-residents receiving fellowship stipend; all students receiving travel or expense reimbursement.

Enrollment/Changes/Updates

  • Do not ask students to enroll themselves. This might cause duplicate “supplier numbers” - ie, payment accounts - in OFC.
  • Enrollment: international non-residents will receive an invitation from the UCSD Glacier & Taxation Team; students receiving reimbursement should work directly with their department’s financial team for guidance. 
  • Changes/address updates: https://paymentcompass.ucsd.edu/ (only after supplier number is established)

*Even if students enroll in direct deposit, they should always keep their mailing and permanent addresses up to date. If there are any errors/timing issues that prevent direct deposit, paper checks will be mailed instead. 

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titleCollab Spaces

GEPA Campus Partners

Designed with Staff and Faculty in mind, the GEPA Collab space has policy documents, user manuals for GEPA systems, data entry guidelines, FAQs, best practices, and more.

Graduate Financial Support


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titleGEPA Website

Division of Graduate Education & Postdoctoral Affairs (GEPA)

Designed with Students and external parties in mind, the GEPA web page has policy overviews, contact information, funding opportunities, student spotlights, and more.

Financial Support

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titleBAH (Business Analytics Hub - Campus Reporting)

https://bah.ucsd.edu/

Reporting and Reconciliation

Systems

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titleFSRT (Stipend/Fee Payment Application)

FSRT (Financial Support Request Tool) is a custom-built web application used to schedule fellowship stipend, fee, and tuition remission payments.

FSRT and UCPath (payroll) are the two primary systems departments use to get financial support into the hands of graduate students.

See also: Financial Support Request Tool (FSRT)

FSRT will soon be replaced with a new, custom payment application (to be named) FSPT - targeted for AY2324AY2425.

See also: ESR - SIS - Graduate Financial Support Payments Tool 2.0


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titleGlacier (Online Nonresident Tax Compliance System)

Glacier is a vended system used to collect and verify tax-related information from foreign students, for both fellowship stipend and employment pay.

See also: International Student Stipends

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titleGSAS (Accounting Setup Application)

GSAS (Graduate Student Accounting Setup) is a custom-built web application used to create specialized funding codes used to request payments in FSRT.

These codes are required for processing transactions in the ISIS, ProSAM and OFC systems (downstream processes after entry in FSRT).

See also: AIDIDGSAS: Request New or UpdateAIDID and Using GSAS


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titleIADMS or (IA Recruitment & Onboarding System)

IADMS (Instruction Assistant Data Management System), commonly referred to as the "IA System", is a recruitment portal for TA, Reader, Tutor, UGIA, and Associate-In positions (also referred to as IA - Instructional Assistant - positions).

See also: So You Want to Hire a Graduate Student....

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titleKuali Research

Kuali Research is a vended system used to manage proposal submissions for extramural funding, and award setup if funded.

  • Graduate students applying for fellowship or research funding opportunities, originating off campus / outside of UC, must work with their home department and OCGA to prepare a Kuali proposal development record ("KR record") before submitting to the sponsor.

See also: Kuali Research and Creating a Kuali Record for a Graduate Student Proposals


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titleOFC (Financial Information System)

OFC (Oracle Financial Cloud) is the financial information system for all accounting ledger transactions at UCSD.

  • All employment, fellowship, or fees - initiated in any of the above systems - post to financial ledgers via OFC
  • Ask your manager or department fiscal staff about your chart of accounts (CoA) and project-task numbers (PTAF).

See also: Accounting & Financial Management, Budget & Finance Glossary, and Access Requests


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titleProSAM / SFP (Financial Aid System)

ProSAM (Professional Student Aid Management) is the centralized system used to disburse need-based (financial aid) and merit-based (financial support) funding to students.

  • Support requests (submitted by departments) in FSRT are transferred (by FSU) to ProSAM for packaging; automated jobs then post transactions via ISIS and OFC.
  • Financial Support Unit (FSU) and Financial Aid & Scholarships (FAS) utilize this system to manage packaging, facilitate payments, and meet both IRS and UCOP reporting requirements.  
  • Departments can not directly access this system; financial support payments are entered via the FSRT application (see "FSRT" above).

ProSAM will soon be replaced with SFP (Student Financial Planning) - targeted for AY2324- timeline TBD (subject to change based on the ESR-SIS-SLcM timeline).

See also: ESR - SIS - Oracle SFP for Financial Aid

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titleServices & Support or "SNOW" (Help Tickets & Knowledge Base)

The Services and Support portal is used by  by central offices to provide customer support to both students and staff.

See also: Graduate Financial Support FAQs (how submit a help ticket) and Services & Support (link to portal)


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titleUCPath (Payroll System)

UCPath is the employment and payroll used by the entire University of California system.

  • UCPath and FSRT are the two primary systems departments use to get financial support into the hands of graduate students.
  • UCPath is used to enter only employment appointments (not stipend, fee or remission payments).

See also: So You Want to Hire a Graduate Student.... and UCPath

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titleOFC (Financial Information System)

OFC (Oracle Financial Cloud) is the financial information system for all accounting ledger transactions at UCSD.

  • All employment, fellowship, or fees - initiated in any of the above systems - post to financial ledgers via OFC
  • Ask your manager or department fiscal staff about your chart of accounts (CoA) and project-task numbers (PTAF).

See also: Accounting & Financial Management, Budget & Finance Glossary, and Access Requests

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titleSLATE (Graduate Admissions System)

SLATE is the web application used to manage graduate student recruitment and admissions at UCSD.

  • In addition to admissions offers, letters for guarantees of funding support are shared with admitted students via SLATE. 
  • The offer-and-selection process for a limited number of admissions fellowships are managed in SLATE, however, payment requests must be separately entered in FSRT.

See also: GEPA Admissions Grad Coords - General Admissions Processes and Slate User Guides pages.


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titleStudentDB (Graduate Student Database)

StudentDB is a custom-built web application used as a portal to graduate student data, as well hub for administrative tools and actions.

See also: GEPA Academic Affairs Student Database


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titleUCPath (Payroll System)

UCPath is the employment and payroll used by the entire University of California system.

  • UCPath and FSRT are the two primary systems departments use to get financial support into the hands of graduate students.
  • UCPath is used to enter only employment appointments (not stipend, fee or remission payments).

See also: So You Want to Hire a Graduate Student.... and UCPath