Updating Student & Employee Personal Data
IMPORTANT: Student records and employee records do not “talk” to each other. Updates made in ISIS and/or TritonLink will not flow through to UCPath and/or OFC, and vice versa. Students will need to make changes in each system individually. This is true of SSN/ITIN, direct deposit information, mailing addresses, and tax data.
Please prompt students to log in to each system and verify that all of their personal data is correct each time they need to make a change.
Please see the below table for where students can update personal data.
How to update: | Student Record (ISIS) | Employee Record (UCPath) | OFC | Glacier |
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Social Security Number (SSN) / Individual Tax Identification Number (ITIN)* | How Do I Update Personal Information in UCPath? Employee Actions > Personal Information > Personal Information Summary > answer security question > select Social Security Number > Change/Update SSN |
| Glacier B-12: I just got my SSN or ITIN. Do I need to enter it in Glacier? | |
Name | Legal Name: Changing Your Legal Name in University Records Lived Name: Lived Name for Students | How Do I Change My Name in UCPath? Employee Actions > Personal Information > Personal Information Summary > answer security question > select Legal Name/Name |
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Current Mailing Address | My TritonLink: Tools > Personal & career tools > Addresses | How to Update Personal Information in UCPath Knowledge Base Article (KBA) Employee Actions > Personal Information > Personal Information Summary > answer security question > select Home/Mailing Address > Change Home/Mailing Addresses Note: UCPath uses the home address for mailing correspondence. Please make sure to update your home address. |
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Date of Birth | Employee Actions > Personal Information > Personal Information Summary > answer security question > select Date of Birth > Change/Update DOB |
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Direct Deposit | Student Billing: Student Financial Solutions (SFS) - Enroll in Direct Deposit | UCPath > How do I Enroll in Direct Deposit Employee Actions > Income and Taxes > Direct Deposit | International Stipends** / Travel & Expense Reimbursements: PaymentWorks Direct Deposit (ACH) |
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Tax Status/Withholdings | How to Change Your Payroll Tax Withholding
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*Social Security Number (SSN) / Individual Tax Identification Number (ITIN)
If student employee has a Social Security Number (SSN) and needs to update, please ensure it is updated on both the student record (ISIS) and employee record (UCPath).
If the student does not have an SSN/ITIN and is in need for guidance on how to establish a valid tax ID, refer them to the International Student & Programs Office.
If employed, follow guidance for application of an SSN: Social Security Number (SSN)
If receiving non-employment financial support and does not already have an SSN, follow guidance for application of an ITIN: Individual Taxpayer Identification Number (ITIN)
Once a valid tax ID is obtained, refer to above table for instructions about how to update a SSN/ITIN in the relevant system(s).
**International Student Stipends Direct Deposit
Applicable international students will be invited by the Glacier Office to sign up for direct deposit via PaymentWorks.
Note: If the student is already set up to receive direct deposit through UCPath Payroll, they will not need to sign up for Payment Works.