Kuali Record Required
GEPA will coordinate a single institutional Proposal Development record in Kuali Research, and will adhere to the proposal submission timelines (14/5/2) set by OCGA. In order to meet these timelines, individual students must complete their applications in G5/G6 at least 14 days in advance of the agency deadline (see Internal Deadlines above).
Please review the application instructions and deadlines carefully, as they have recently been updated in light of the Department of Education having moved forward the Fulbright Hays DDRA institutional deadline.
Heads up: ”The U.S. Department of Education (ED) is building G6, a new and modernized grants management system for ED's grant community. As part of the upgrade, all current G5 functionalities are now accessed through this page. Improvements to various grant management functions will be rolled out as the project advances.” – you may see references to both G5 and G6 in the Agency’s documentation, but both refer to the same system.
Students will use the G5/G6 system to affiliate their individual application with UC San Diego, as well as prepare and finalize it for submission. Applicants must email ddra-pd@ucsd.edu at least three days prior to the first internal deadline listed above in order to obtain a unique link to a folder in which they will submit a pdf of their finalized draft for GEPA’s review. This draft must be submitted to the Google folder by the first internal deadline noted above. The Program Director will review applicants' draft proposals and notify the applicant when the proposal is approved for submission through G5/G6. Once the applicant submits their application through G5/G6, the applicant will be able to view and complete supplemental forms included as part of the application process. The Program Director compiles individual doctoral student submissions and incorporates them into the institutional grant application that is submitted electronically through the G5/G6 system. GEPA acts as the Program Director for UC San Diego.
Students must submit a ticket by emailing ddra-pd@ucsd.edu to inform GEPA of your intent to apply for the current year’s Fulbright Hays DDRA Fellowship program.
Application instructions can be found here – please review the entire document closely as it includes budget guidance, allowable costs, the list of documents required for submission and other important details.
Note: pay special attention to the information in the “Guidelines for Student Applicants" section about the required Human Subjects Narrative. If your research involves human subjects - whether UCSD IRB approval is current, pending, or exempt - you will need to provide a separate narrative to the Program Director in a text-editable format (e.g. Google Doc, Word, etc.). This document will be incorporated into the institutional grant proposal compiled by the Program Director (you will not attach the document to your individual application in G5/G6). The narrative you provide will either be an “Exempt Research Narrative” or a “Nonexempt Research Narrative” – please thoroughly review the definitions and required points the narrative must address here: Instructions to ED Supplement to SF 424 (PDF).
For all of the required materials, all attachments and submitted forms must follow Fulbright-Hays DDRA formatting guidelines and page limits. If the application exceeds the page limit, the submission will be rejected. Please note that the applicant is responsible for working with their department to ensure that all of their application materials, including budget/proposed costs, are in compliance with Fulbright Hays DDRA Fellowship program application guidelines.
