Assigning & Moving Applications

Assigning applications to your queue is useful when you need to complete a Department Review form for an application, add sticky notes to the application, or highlight any important information in the application.

1 Assigning Applications to Your Queue
2 Assigning an Application to Another Queue
3 Moving an Application to Another Bin
- 3.1 Notes on Moving Applications
- 3.2 Bin Definitions
4 Batch-Assigning Multiple Applications

Assigning Applications to Your Queue

From the Search tab of the Reader, you can click on applications in the list to select them (selected applications will be highlighted in dark blue). Click the “Add to Queue” button at the top right corner of the page to add all of the selected applications to your queue. The page will automatically reload to show you your queue.

Assigning an Application to Another Queue

To add an application to someone else’s queue, click on the bar at the top of the page that states that applicant’s name and Slate ID. In the menu that pops up, click the fourth link in the right column: Edit Bin/Queue.

In the box that pops up, go to the Queue text box and type the name of the reviewer you would like to add. Click Save.

Moving an Application to Another Bin

To move an application to another bin, click on the bar at the top of the page that states that applicant’s name and Slate ID. In the menu that pops up, click the fourth link in the right column: Edit Bin/Queue.

In the box that pops up, click the Bin drop-down and select the bin you would like to move this application to. To nominate an application this way, you would move the application to the “GEPA Review - Department Nominations” bin. To deny an application this way, you would move the application to the “Committee Review - Deny” bin. Please be careful not to move denied applications directly into “Outcome - Denied.”

Click Save to finish moving the application.

Notes on Moving Applications

In most cases applications will move automatically through the necessary bins as the applicant is nominated and admitted; it should be rare that you will have to move an application manually. Be careful when moving an application from one bin to another as we do not want any application to get lost and end up in the wrong place! If you are ever unsure about moving an application, reach out to your evaluator for clarification.

Bin Definitions

Committee Review - Deny: Place applications in this bin if you do not want to nominate the applicant for admission. Applications placed in this bin will receive an official Denial letter from GEPA and then automatically move into Outcome - Denied.
GEPA Review - Department Nominations: Place applications in this bin to formally nominate them for admission. Applications in this bin are automatically sorted into the correct evaluator’s queue and moved to “Central - Awaiting Review.”
Outcome - Admit: GEPA will place applications in this bin after reviewing them and approving them for admission. Applicants in this bin have received an official Admit letter from GEPA but have not submitted their Decision Reply Form yet to officially accept or decline admission.
Outcome - Accepted/Provisional: Applicants are automatically sorted into this bin after they accept their admission offer. These applicants still need to submit their final documents to GEPA.
Outcome - Accepted/Finalized: Applicants are moved into this bin after GEPA has reviewed their final documents. No further action is required by these applicants.
Outcome - Decline: Applicants in this bin were offered admission but chose to decline the offer.
Outcome - Defer: Applicants in this bin were offered admission and chose to defer the offer.
Outcome - Withdrawal: Applicants in this bin requested to withdraw their application before being offered admission. Note: Applicants who initially accept but later wish to decline are not considered Withdrawals. This bin is only for applicants who were never offered admission.
Outcome - Denied: Applicants are automatically sorted into this bin after being processed from the “Central Admission Decision - Deny” bin. Please do not move applications directly into this bin.
Outcome - Readmit: Applicants in this bin are Readmits, whose admission is processed by Academic Affairs.

Batch-Assigning Multiple Applications

If you need to assign multiple applications to someone else’s queue, you would need to exit the Reader and navigate back to the Slate homepage. You will need to run a query and assign those applications through Batch Management. See instructions here: Batch Management: Assigning, Nominating & Denying.