Example Applicant Portal

This page is to provide you with an example of the applicant portal, both pre-admission and post-admission, so that when an applicant or student needs help or has questions you will have some context for what information they see. You can also see the Applicant Portal for yourself by logging in to your test application and visiting https://connect.grad.ucsd.edu/apply/status.

Applicant Portal: Applicant in Review (Pre-Admission)

The applicant portal consists of five tabs: Home, Your Checklist Items, Program Information, Financial Support, and FAQ. Click the images below to see an example of what each tab displays to an applicant who has submitted their application.

Home: On this tab, applicants can see their reference ID number and the status of their application. If they have submitted and paid, it states their application is “In Review.” Applicants who have not yet submitted are advised to go back to complete their application, and applicants who have not yet paid will have a link under the “Your Status” bar prompting them to pay their application fee. Applicants are also able to edit their address in Slate at the bottom of this page.

Your Checklist Items: On this tab, applicants will see a checklist that lists all of their LORs and transcripts required for their application. If any items have not yet been received they will show with a red X by their name. They can also use this tab to upload additional materials to their application (although they are warned that any materials added after submission may not get reviewed by the department) and can download a copy of their application for their records.

Program Information: This tab states the program that the applicant has applied to and shares the program’s general email in case they have questions. There is also a small blurb about the department/school. This tab is an area that Admissions hopes to develop further in the future!

Financial Support: This tab contains general information and links to GEPA’s Financial Support websites and UCSD’s Financial Aid Office.

FAQ: This tab has links to our website FAQs as well as a few of the most common questions we receive. We also again share the department email with the applicant for them to reach out with more specific questions.

Applicant Portal: Accepted Admits

The first two tabs of the portal have different information after someone is admitted - see screenshots below:

Home: When the admit letter is sent through Slate, the applicant will see a “Status Update” box on their homepage. They will need to click “View Updates” to read their official admission letter. Once they’ve opened the letter, the blue “Your Status” bar will show them that they are “Admitted - Awaiting Reply” and prompt them to fill out the Decision Reply Form (linked in the blue Forms box lower down). After they submit their decision, the status bar will update again to reflect that decision - see screenshot above for example of someone who chose to Accept.

Your Checklist Items: After admission, this tab contains the information about what documents the incoming student is required to send to GEPA for finalization. In the above screenshots, there is an example with instructions regarding transcripts and another with instructions regarding WES Evaluations. As you can see from the screenshots, the instructions are quite detailed! At the bottom of the last screenshot, you will see that international students also have instructions on how to begin their visa paperwork with ISEO. Our hope is that if you receive questions from your incoming students, you can direct them to read the portal carefully to find the answers they need.