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Ensure that your Review Forms for upcoming nominations are ready.
Provide our Holistic Admissions resources to your reviewers.
Confirm that your reviewers have permissions to access Slate and read applications. If you need to add a new reviewer to Slate, see https://ucsdcollab.atlassian.net/wiki/spaces/GDCP/pages/54135942/Slate+Guides#Adding-a-New-User-to-Slate. Be sure to provide your new users with our Slate guides on https://ucsdcollab.atlassian.net/wiki/spaces/GDCP/pages/54133586/Reader#Navigating-the-Reader and Review Forms.
December
Review the language in the communications that you intend to send to nominated applicants this cycle.
If your department sends out a Financial Support Letter, please be sure it follows our Financial Support Letter Guidance.
If your department sends out a Nomination Letter, please be sure it follows our Nomination Letters guidance.
Departments may choose to send mailings for applicants who are still in “Awaiting Submission” or “Awaiting Payment” to remind those applicants to submit/pay before the deadline.
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If you would like to close the Decision Reply Form for applicants who have still not responded to their admission offer, ask your evaluator to Batch Decline those admits. For more information see https://ucsdcollab.atlassian.net/wiki/spaces/GDCP/pages/283902738/FAQ#Decisions.
You can query for your Admits who have still not responded to their admission offer using the Admit No Reply query template. (For instructions on how to use query templates, see https://ucsdcollab.atlassian.net/wiki/spaces/GDCP/pages/284066849/Query+Cheat+Sheet#How-to-Use-Query-Templates.)
Continue to check your “Awaiting Docs” and “Awaiting LOEs” bins regularly.
Departments should assign deny decision to denied applicants by May 15th for those applications submitted prior to February 1st. Please follow the instructions on how to batch deny your program’s applicants here https://ucsdcollab.atlassian.net/wiki/spaces/GDCP/pages/54133528/Batch+Management+Assigning+Nominating+Denying#Denying .
June
Direct your incoming students to check their applicant portal regularly for updates, as Admissions will begin finalizing documents during this time.
Complete the Admissions & Slate Feedback Form, the annual survey we send out to our graduate coordinators. We would love to hear your suggestions and ideas for improvements during the next admissions cycle!
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