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Published Guides & Links

Published Guides & Links

Owned by Ana Portlock
Last updated: Mar 07, 2024 by Anonymous
4 min read

Display Group

Title

Type

Link

Roles Needed (WIP)

Display Group

Title

Type

Link

Roles Needed (WIP)

Billing and Receivables

Generate Invoices job in PPM

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=7v7yzyr7

  • UCSD PPM Project Budget and Contract Manager JR

Billing and Receivables

Searching for Unapplied Receipts/Payments

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=qugmiv2b

  • UCSD AR Inquiry and Reporting JR

Billing and Receivables

Create a Credit Memo in PPM

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=vq4eh26h

  • UCSD PPM Project Budget and Contract Manager JR

Fixed Assets

Search for an Asset ID by Purchase Order Number

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=3sr7p05w

ALL STANDARD INQUIRY ROLES

Fixed Assets

Create a Bookstore Order

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=dzmxqfyq

 

Fixed Assets

Pre-create Asset Purchased in Oracle

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=gap3keoh

 

Fixed Assets

Creating an Asset Invoiced in Oracle

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=kvi8vrw4

 

General Accounting

Delete a Journal Entry

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=9k5wd5is

 

General Accounting

Find an Oracle User's Department

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=feaun9s2

 

General Accounting

Create a Manual Journal Entry

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=k7w0ibc4

 

General Accounting

Approve a Journal Entry

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=mj0vydtk

 

General Accounting

Withdraw a Journal Entry

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=ry6h3qck

 

Get Help

Budget & Finance Support

Link

(Direct) https://support.ucsd.edu/finance?id=sc_cat_item&sys_id=48a60e85dbbb8014dbd6f2b6af961999

 

Get Help

Oracle Guided Learning Support

Link

(Direct) https://support.ucsd.edu/finance?id=sc_cat_item&sys_id=48a60e85dbbb8014dbd6f2b6af961999&sysparm_service_offering=7f5a22d097544650ae34f880f053af47

 

Getting Started

Introduction to Oracle Guided Learning (OGL)

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=5crqgwjs

 

Procure to Pay

Closing Purchase Orders (PO)

Training

(OGL) https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=2ie68toq

(Direct) https://youtu.be/3P2Ph_wFcmM?si=IoU4PreJHbpoeqOD

 

Procure to Pay

Enter POETAF on Multiple Lines in Oracle Procurement Checkout

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=70kfh3ku

 

Procure to Pay

Setting up Requisition Preferences

Video

(OGL) https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=7zjscslm

(Direct) https://youtu.be/qVtm1wdfuAg

ALL STANDARD INQUIRY ROLES

Procure to Pay

Ordering Goods and Services with Request Forms

Video

(OGL) https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=b490v4t4

(Direct) https://youtu.be/cvRoU76sk4k

ALL STANDARD INQUIRY ROLES

Procure to Pay

Budget Checkout Error Process

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=bkbthytr

 

Procure to Pay

Introduction to Oracle Procurement

Video

(OGL) https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=dktxghmm

(Direct) https://youtu.be/CLpR8pDgjjA

ALL STANDARD INQUIRY ROLES

Procure to Pay

Find a Supplier in Oracle Procurement

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=ek1w3t88

 

Procure to Pay

Approving Accounts Payable Invoices

Video

(OGL) https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=enahjpt8

(Direct) https://youtu.be/Ga4nQlZTNTE

ALL STANDARD INQUIRY ROLES

Procure to Pay

COA Missing Checkout Error Process

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=esuvi8qg

ALL STANDARD INQUIRY ROLES

Procure to Pay

Select a Supplier Site in Oracle Procurement

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=gbsyt9i0

 

Procure to Pay

Editing Requisition Preferences

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=kh5wegw9

 

Procure to Pay

Checking Out 

Video

(OGL) https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=nervhqno

(Direct) https://youtu.be/_AV5Ppyfu-w

ALL STANDARD INQUIRY ROLES

Procure to Pay

Approving Requisitions

Video

(OGL) https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=of0j4lby

(Direct) https://youtu.be/6UA2fB_Fk2c

ALL STANDARD INQUIRY ROLES

Procure to Pay

Welcome to Oracle Procurement

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=oycqjkk9

 

Procure to Pay

Create a PO Change Order

Video

(OGL) https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=pk546m4o

(Direct) https://youtu.be/uZF5zl18s-A

ALL STANDARD INQUIRY ROLES

Procure to Pay

Purchase Order and PO Invoice Requester Responsibilities

Training

(Direct) https://blink.ucsd.edu/buy-pay/_files/Requester.pdf

 

Procure to Pay

Delivery Date Invalid Checkout Error Process

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=qnrpxxva

 

Procure to Pay

Submitting Purchase Order Invoices

Video

(OGL) https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=s3g4fwra

(Direct) https://youtu.be/wGmodXHysWY

ALL STANDARD INQUIRY ROLES

Procure to Pay

Check Purchase Order Invoice Status

Video

(OGL) https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=sat2065w

(Direct) https://youtu.be/igEYzckVwgI

ALL STANDARD INQUIRY ROLES

Procure to Pay

Request Forms Overview

Video

(OGL) https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=vixpzr49

(Direct) https://youtu.be/Rg1pmVvSqRI

ALL STANDARD INQUIRY ROLES

Procure to Pay

Checking Requisition Status

Video

(OGL) https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=vmbi2yxw

(Direct) https://youtu.be/WJ-vsuqbByk

ALL STANDARD INQUIRY ROLES

Procure to Pay

Enter POETAF in Oracle Procurement Checkout

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=wew6g351

 

Procure to Pay

Requisition and Purchase Order Invoice Approver Guide

Training

https://blink.ucsd.edu/buy-pay/_files/approver-guide.pdf

 

Procure to Pay

Navigating the Purchase Order Module

Video

(OGL) https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=xqbsl7z0

(Direct) https://youtu.be/u6MgKHtiFFY

ALL STANDARD INQUIRY ROLES

Procure to Pay

Purchasing Category Checkout Error Process

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=xytg670x

ALL STANDARD INQUIRY ROLES

Procure to Pay

Do Not Use Supplier Process

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=yb264xgh

 

Projects and Awards

View IDC/Burden Rate on Award, Project, and Task

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=3dy5nogc

  • UCSD PPM Grants Inquiry JR

  • UCSD AR Invoice Entry JR

Projects and Awards

Find a Default Project for your Financial Unit (FinUnit)

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=4hovcuub

  • UCSD PPM Project Inquiry and Reporting JR

Projects and Awards

Manage IDC/Burden Rate on Award, Project, and Task

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=bjly02at

  • UCSD PPM Grants Management JR

Projects and Awards

Setup Visible Columns in Committed Costs

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=c1dt5itq

  • UCSD PPM Project Inquiry and Reporting JR

Projects and Awards

Manage Sponsored Project Budgets

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=c8dvaa96

  • UCSD PPM Grants Inquiry JR

Projects and Awards

View Temporary Extension Status (End User)

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=gl0tw0nd

  • UCSD PPM Grants Inquiry JR

  • UCSD AR Invoice Entry JR

Projects and Awards

Manage Transaction Controls

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=j1huw2sg

  • UCSD PPM Project Task Maintenance JR

  • UCSD PPM Project Management JR

  • UCSD PPM Grants Management JR

Projects and Awards

Setup Visible Columns in Project Costs

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=nigi9vdn

  • UCSD PPM Project Inquiry and Reporting JR

Projects and Awards

View POET Information on General Project Costs

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=ok1k1teu

  • UCSD PPM Project Inquiry and Reporting JR

Projects and Awards

Manage Subcontracts/Subawards in Oracle

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=pbtp8wpw

  • UCSD PPM Project Inquiry and Reporting JR

Projects and Awards

Create a Capital or General Project PPM Budget

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=sq3vu57b

  • UCSD PPM Project Budget and Contract Manager JR

Projects and Awards

Edit a Capital or General Project PPM Budget

 

 

  • UCSD PPM Project Budget and Contract Manager JR

Projects and Awards

Find a Default Project if You Don't Know Your FinUnit Number

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=uw3oied8

  • UCSD PPM Project Inquiry and Reporting JR

Projects and Awards

Review Sponsored Project Documents and Notes

Process

https://ekgs.fa.us2.oraclecloud.com/fscmUI/faces/FuseWelcome?stStart=xgf7sna3

  • UCSD PPM Grants Inquiry JR

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