GSR Usage of PTO During Holiday Closure

All represented employees with PTO, will have the Campus holiday closure days handled in accordance with the existing contract provisions or collective bargaining agreements where applicable. For our GSRs, please see Article 23 - Section C of the BR contract.

In cases where a graduate student academic employee is not eligible for or has utilized all leave options as outlined in their applicable contract, you may need to place the employee on an unpaid leave block. Please follow the guidance outlined below:

Students should make the entries in Ecotime

What happens if an employee reports more than the allotment of days they get?

Requests for time off should be made AHEAD of the time. Requests for time that exceeds the allowable amount, should not be approved. (see Article 12, Section B)

How many days do GSRs get?

GSR PTO is allotted per appointment. An eligible 1-quarter appointment is allotted 3 days, a 2-quarter appointment is allotted 6 days, etc.

From the contract: GSRs with an appointment of 25% or more for a minimum of one full month, are eligible to use personal time off with pay during the length of the appointment. The personal time off shall be up to twelve (12) workdays for a full twelve-month period. For shorter appointments, the twelve (12) workdays will be prorated a day per month for every full month of appointed service. (see Article 12, Section A.2.)

If an employee is appointed to a 9 month position, can they combine or roll over the hours within the 9 month position?

Yes, a student with an eligible 3-quarter/9-month appointment may take all 9 days all at once in the first quarter of the appointment, provided the other provisions of Article 12 are met, such as: communicating the request to the supervisor as soon as possible, that the time off does not disrupt operational needs, etc. (see Article 12, Section B)

How can a student report a day with no pay?

Students should make the entries in Ecotime

Personal Time Off for Graduate Student Researchers

FAQs