What to do in the event that a staff, student or faculty member passes away. Instructions on how to handle updating the website.

How to handle news of deceased staff, student or faculty

Per discussion at Web Operations Committee (WOC) meeting 3/31/14:

Director of Communication is the point of contact for any deceased faculty members. He will determine priority for distribution to the press or internally, gather materials, and write any necessary announcements or press releases. 

Director of Undergraduate Education or SIS Manager are the points of contact for any deceased students.

Business Officer is point of contact for deceased staff.

Workflow 

• Send email to Director of Communication, cc Web Operations Committee (WOC) with the notification details. 
• Director of Communication creates news article and gathers photo headshot if we don't already have an appropriate photo available.
• Remove name from active faculty lists and from news-by-faculty page in 1-2 weeks. The full operational workflow for the Web Office handling departures is captured in the /wiki/spaces/bcsprivate/pages/113443825 (login required) documentation.
• (Per Emily Troemel, June 2023) As the default standard, post the In Memoriam on the lab homepage (if we are hosting the site) and the profile page for one year before retiring the site. Rationale: So many faculty members spend so much of their life doing research at the university, and have many connections (including scientific children, grandchildren, etc). It's a kind community service to ensure that people know about a faculty member's passing.