Chapter 14: Academic Student Employee (ASE) and Graduate Student Researcher (GSR) Leaves
- Courtney Aguila
- Dimple Bhatt
- Former user (Deleted)
Overview
This list is summarized from the Academic Student Employees Collective Bargaining Agreement, and the Graduate Student Researchers Collective Bargaining Agreement. Please review the collective bargaining agreements for full details.
Leave Duration
No leave shall extend beyond the current appointment.
Leave Funding
The salary fund source will be charged for any leaves with pay taken.
Leave Tracking
As part of the implementation of the contract ratified on December 23, 2022, Graduate Student Researchers (GSRs) began reporting leave time into the Ecotime Campus Payroll timekeeping system beginning on Oct. 1, 2023. Ecotime has also been configured to enable leave-reporting for Academic Student Employees (ASEs). Both GSRs and ASEs are expected to continue to use the Ecotime system to report leave.
Leave Types
(list is alphabetically ordered by Provision type)
Type | Contract Provision | Paid or Unpaid Leave | Leave or PTO | Academic Student Employees | Graduate Student Researchers |
Bereavement | Bereavement Leave | Paid | 5 calendar days per occurrence |
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Jury Duty | Jury Duty | Paid | Yes | Verification of service to be provided upon request | Verification of service to be provided upon request |
Additional Long-Term Leave | Long-Term Leave | Unpaid | at discretion of hiring department |
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Care and Bonding of a Newborn or Newly Adopted or Newly Fostered Child | Long-Term Leave | Paid | 8 weeks per academic year | Should be requested 30 days in advance whenever possible | Should be requested 30 days in advance whenever possible |
Care for a Family Member with a Serious Health Condition | Long-Term Leave | Paid | 8 weeks per academic year | Should be requested 30 days in advance whenever possible | Should be requested 30 days in advance whenever possible |
Pregnancy, Childbirth, or Related Medical Conditions | Long-Term Leave | Paid | 8 weeks per academic year | Should be requested 30 days in advance whenever possible; Should run concurrent with Unpaid | Should be requested 30 days in advance whenever possible; Should run concurrent with Unpaid |
Serious Health Condition | Long-Term Leave | Paid | 8 weeks per academic year | Should be requested 30 days in advance whenever possible | Should be requested 30 days in advance whenever possible |
Military | Military Leave | Paid | Yes |
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Other | Other Leaves | Varies | at discretion of hiring department |
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Personal Time Off (PTO) | Personal Time Off (PTO) | Paid | 3 days per 25% full-quarter appointment at UC San Diego | not eligible | capped at 12 days for a 12-month period; expires at the end of each appt |
Pregnancy Disability | Pregnancy Disability Leave | Unpaid | 4 months | Should run concurrent with Long-Term Pregnancy Leave | Should run concurrent with Long-Term Pregnancy Leave |
Additional Short-Term Leave | Short-Term Leave | Unpaid | at discretion of hiring department |
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Adoption | Short-Term Leave | Paid | 2 days per quarter | Prorated for appointments other than 50% | Prorated for appointments other than 50% |
Birth | Short-Term Leave | Paid | 2 days per quarter | Prorated for appointments other than 50% | Prorated for appointments other than 50% |
Care of a Child or Family Member | Short-Term Leave | Paid | 2 days per quarter | Prorated for appointments other than 50% | Prorated for appointments other than 50% |
Family Emergency | Short-Term Leave | Paid | 2 days per quarter | Prorated for appointments other than 50% | Prorated for appointments other than 50% |
Immigration Appointments and/or Hearings | Short-Term Leave | Paid | 2 days per quarter | Prorated for appointments other than 50% | Prorated for appointments other than 50% |
Personal Illness and/or Disability | Short-Term Leave | Paid | 2 days per quarter | Prorated for appointments other than 50% | Prorated for appointments other than 50% |
NEW as of 1/1/2025: Sick Protected | Short-Term Leave | Paid | 2 days per quarter | Each day equivalent to their regularly scheduled work hours for that day (i.e., 'a day is defined by the hours typically worked'). Available for various purposes, including diagnosis, care, or treatment of an existing physical or mental health condition, or preventive care, for the ASE or their family member . | Each day equivalent to their regularly scheduled work hours for that day (i.e., 'a day is defined by the hours typically worked'). Available for various purposes, including diagnosis, care, or treatment of an existing physical or mental health condition, or preventive care, for the GSR or their family member . |