20210715 EAH Production Release Notes

Owned by Saparnell
Jul 16, 2021

Hello EAH Developers - 

The below fields are now available for you in Hana Production for Tableau and column groups.  Due to the Cognos upgrade, these enhancements will not be available in Cognos Production until after the July 30 upgrade.  Reports in Cognos Production will continue to run, just without the below enhancements.  You can also run your reports in Cognos Dev and select the Hana Prod connection in order to see the below enhancements.

Thank you for your UAT efforts.  User acceptance testing is a critical key to a successful EAH release.

Renaming & Deprecating

As we've adapted the EAH views to your needs, we have found changing field names is painful for both report developers and our team due to the name change breaking reports, data integrations and packages / data sources.  In an effort to avoid this pain, we are going to introduce a new name change strategy. 

  1. ITS-BIA will release new fields with the revised field name in the views that contain the field to be renamed, or where a view is to be renamed ITS-BIA will release as a new view the view with the revised name.

  2. ITS-BIA will allow a transition period for report developers to repoint their reports at the new fields / views.

  3. ITS-BIA will remove the data from the old fields / views and allow a second transition period.  This will not break the report but will highlight where the fields / views are still in use as they will become blank.

  4. ITS-BIA will deprecate the fields / views.  Any reports the have not transitioned by this point will break.

We'll be using this new strategy on the following items that require name changes:

  • LL Project Manager Name will be replaced by Project Manager Name Full

  • Position Funding Project Manager Name will be replaced by Project Manager Name Full

  • Position Funding Task Manager Name will be replaced by Task Manager Name Full 

Date


Status

June 3

The following fields will be released for UAT

  • Project Manager Name Full will be added to EAH-LLSalaryFringeDetail-View

  • Project Manager Name Full will be added to EAH-PositionFunding-View

  • Task Manager Name Full will be added to EAH-PositionFunding-View

These fields will be migrated to production on June 10

Completed

June 10 - July 8

Report developers will repoint their reports

  • LL Project Manager Name should be repointed at Project Manager Name Full

  • Position Funding Project Manager Name should be repointed at Project Manager Name Full

  • Position Funding Task Manager Name should be repointed at Task Manager Name Full 

Completed

July 8

The following will display blank values in Hana QA for UAT

  • LL Project Manager Name will display blank values

  • Position Funding Project Manager Name will display blank values

  • Position Funding Task Manager Name will display blank values

The fields will display blank values in Production starting July 15

Start Now

July 15 - August 5

End customers will see empty fields in reports that have not yet been repointed by report developers

Report developers will repoint their reports.

  • LL Project Manager Name should be repointed at Project Manager Name Full

  • Position Funding Project Manager Name should be repointed at Project Manager Name Full

  • Position Funding Task Manager Name should be repointed at Task Manager Name Full 


August 5

The following will be deleted from Hana QA.

  • LL Project Manager Name

  • Position Funding Project Manager Name

  • Position Funding Task Manager Name


August 12

The following will be deleted from PROD causing any un-touched reports to break.

  • LL Project Manager Name

  • Position Funding Project Manager Name

  • Position Funding Task Manager Name


Customer Service Reminder

Data in UAT is not ready to be shared with end customers, is not considered completely validated and can change suddenly.  For optimal customer satisfaction, do not connect your production solutions to packages / data sources that are in UAT.  If you choose to share UAT items with end customer, be explicit that the data and report is in UAT and can change suddenly or be broken by UAT changes.


Follow our Enhancement Testing Steps

  • In Cognos DEV open your report and replace the current package with the package of the same name from the Team Content > Employee Activity Hub > EAH Analytics Packages UAT folder.  Run the report and select Hana QA.  Do not select Hana Prod as the report will fail.  Using the new package from the EAH Analytics Packages UAT folder will allow you to see the below enhancement.  EAH data is the same in Hana Prod and Hana QA.
  • Sign into Tableau Prod on your Tableau desktop tool and open your report.  Add a new data source with the same name and -QA at the end of the title.  Replace the original data source with the –QA data source.  Using the –QA data source will allow you to see the below enhancements.  EAH data is the same in Hana Prod and Hana QA. 

Please use this UAT time to adjust your reports as needed prior to the Production release when your customers will be able to see any issues these enhancements cause. 

If you find an issue, please include in your email to busintel@ucsd.edu the following:

  • What browser are you using?
  • What environment are you using?  Cognos DEV, QA or PROD? 
  • What data source / package are you using?
  • What results were you expecting?

Items marked with an asterisk (*) are report breaking enhancements if you have these fields in your report.

Items marked with a double asterisk (**) will break Cognos reports only if you have these fields in your report.


Provide Feedback on our Newest View!

EAH-PayrollChartStringCombination-View

Epic: EAHMAINT-1641

  • Account
  • Account Code
  • Activity
  • Activity Code
  • ChartSting Code
  • ChartString AsOf Indicator
  • ChartString AsOf Indicator Code
  • ChartString End Date
  • ChartString FND SRC
  • ChartString FND SRC Code
  • ChartString OTC Indicator Code
  • ChartString Set Code
  • ChartString Start Date
  • ChartString Status
  • ChartString Status Code


  • Entity
  • Entity Code
  • Financial Unit
  • Financial Unit Code
  • Function
  • Function Code
  • Fund
  • Fund Code
  • Location
  • Location Code
  • Program
  • Program Code
  • Project
  • Project Code
  • Task
  • Task Code

Validate Your Requested Enhancements

EAH-LLFringeDetail-View

Epic:  EAHMAINT-1589

  • Identity Student PID Current
  • Graduate Primary Degree Group Current
  • Graduate Primary Major Code Current
  • Graduate Primary Major Department Code Current
  • Graduate Primary Major Department Current
  • Graduate Admit Term
  • Graduate Admit Term Code
  • Graduate Admit Term ID
  • Graduate Admit Term Qtr
  • Graduate Admit Term Year
  • Graduate Admit Term Year (YYYY)


EAH-LLSalaryDetail-View

Epic:  EAHMAINT-1587

  • Identity Student PID Current
  • Graduate Primary Degree Group Current
  • Graduate Primary Major Code Current
  • Graduate Primary Major Department Code Current
  • Graduate Primary Major Department Current
  • Graduate Admit Term
  • Graduate Admit Term Code
  • Graduate Admit Term ID
  • Graduate Admit Term Qtr
  • Graduate Admit Term Year
  • Graduate Admit Term Year (YYYY)


EAH-LLSalaryFringeDetail-View

Epic:  EAHMAINT-1696

  • Identity Student PID Current
  • Graduate Primary Degree Group Current
  • Graduate Primary Major Code Current
  • Graduate Primary Major Department Code Current
  • Graduate Primary Major Department Current
  • Graduate Admit Term
  • Graduate Admit Term Code
  • Graduate Admit Term ID
  • Graduate Admit Term Qtr
  • Graduate Admit Term Year
  • Graduate Admit Term Year (YYYY)


EAH-Workforce-View and EAH-WorkforceRestricted-View

Epic:  EAHMAINT-1122

  • Employee Restart Date