2023-11-29 Meeting notes: SPF

Date

Nov 29, 2023

Previous Agenda Notes (11/15):

For your reference:

Meeting Notes (11/29):

Rebe’s role: communications, training, engagement around OGL
- access
- what does that mean for KBAs?
- How do we manage this internally and external
Reviewing OGL Guides:
- Where are we with the list? @Ana Portlock to add a status tracker
  for a bird’s eye view of what’s going on and where help is needed.
- Q+A document (make sure to tag @Ana Portlock) for tips, tricks, and answers to questions! https://ucsdcollab.atlassian.net/l/cp/mzjjw9b7
- Link to riverside page: https://ucsdcollab.atlassian.net/l/cp/muhejWZ2 (draft, test, publish!)
- Working sessions (each person to bring a guide to work on) --- @Ana Portlock and @Rebe James to schedule
- SPF optional timeslots to support other teams in working sessions (dedicated guide time!)
- https://ucsdcollab.atlassian.net/l/cp/HDKM01oj
- https://ucsdcollab.atlassian.net/l/cp/uu9Vcf1Y

Time	Item	Presenter	Notes

Time

Item

Presenter

Notes

Topics Discussed on Tue 11/14/2023

Ana

KBAs Flagged for OGL & Base Guides Selected
Applying Roles to Guides
- Q) What do you plan to develop and by when?
Q) What is your ideal timeline?
- Launch date/plan (develop schedule..) courses/guides/sessions with subject matter experts)
- setting stage for phases of implementation
Q) What types of activities would be the most helpful for users?
- detailed schedule of activities (agenda, outcome, lay it all out)

11/28/23

Rebe

Q) Who are your stakeholders? How do we identify them?
What are the most important immediate outcomes you see for this rollout?
- If your team could accomplish just one thing by the first week of January, what would that be?
Q) What are the major obstacles or impediments to the success of this implementation?
- What concerns you most about the tasks ahead?
- If you were to identify the major problem to be faced by your team, what would it be?
- Q) How can we best communicate resolution to your pain points?

Send any names to Ana to add/edit roles (2 questions above)

Create a list for OGL development

Prioritize the list