202405 EAH Release Notes

Owned by Saparnell
Last updated: May 16, 2024

Hello EAH Developers - The below enhancements are included in this month's EAH Release.

Keep up with our future enhancements here: EAH Bugs and Enhancements In Progress

Learn more about the Employee Activity Hub in the EAH Quick Start Guides.

Table of Contents


Schedule

  • Thursday, May 9, end of day: release enhancements to User Acceptance Testing

  • Thursday, May 16, end of day: release enhancement to Production

  • Friday, May 17, end of day: delete QA models


Thank You Report Developers!

Special thanks to the report developers who submitted enhancement requests. 

  • David Mandell
  • Maria Obtera
  • Heather Sears
  • Heidi Tremble


New Views

EAH-PositionBudgetDistribution-View

In conjunction with the Campus Budget Office Team, BIA is excited to release the EAH-PositionBudgetDistribution-View.   This view uses the new UCPath Budget Distribution page which displays all UCSD staff and is where permanent staffing will be managed going forward.

This view will be part of the EAH Core views and include row level security.  This view will be going to Production in May 2024.

Epic:   EAHE-3154 - Getting issue details... STATUS and EAHE-3059 - Getting issue details... STATUS

SNOW tickets addressed: CS1781749, CS1965595

Unique fields include:

  • Managerial Reporting Fund Hierarchy
  • Financial Unit Hierarchy
  • Position Budget Distribution Adjustment Amount
  • Position Budget Distribution Amount
  • Position Budget Distribution Annualized Budget Rate
  • Position Budget Distribution Business Unit
  • Position Budget Distribution Business Unit Code
  • Position Budget Distribution CCOA Entity
  • Position Budget Distribution CCOA Entity Code
  • Position Budget Distribution CCOA FinU
  • Position Budget Distribution CCOA FinU Code
  • Position Budget Distribution CCOA Funct
  • Position Budget Distribution CCOA Funct Code
  • Position Budget Distribution CCOA Fund
  • Position Budget Distribution CCOA Fund Code
  • Position Budget Distribution CCOA Project
  • Position Budget Distribution CCOA Project Code
  • Position Budget Distribution Combination Code
  • Position Budget Distribution Department
  • Position Budget Distribution Department Code
  • Position Budget Distribution Earnings Type
  • Position Budget Distribution Earnings Type Code
  • Position Budget Distribution Effective Date
  • Position Budget Distribution Effective Sequence Number
  • Position Budget Distribution Employee Class
  • Position Budget Distribution Employee Class Code
  • Position Budget Distribution Employee First Name Current
  • Position Budget Distribution Employee Last Name Current
  • Position Budget Distribution End Date
  • Position Budget Distribution FTE
  • Position Budget Distribution Job Code
  • Position Budget Distribution Job Code Description
  • Position Budget Distribution Job Code Occupational Subgroup
  • Position Budget Distribution Job Code Occupational Subgroup Code
  • Position Budget Distribution Job Compensation Frequency
  • Position Budget Distribution Job Compensation Frequency Code
  • Position Budget Distribution Job Compensation Rate
  • Position Budget Distribution Line Amount
  • Position Budget Distribution Line FTE
  • Position Budget Distribution Max Head Count
  • Position Budget Distribution Position Effective Date
  • Position Budget Distribution Position Status
  • Position Budget Distribution Position Status Code
  • Position Budget Distribution Roll Up Department
  • Position Budget Distribution Roll Up Department Code
  • Position Budget Distribution Salary Grade
  • Position Budget Distribution Salary Grade Code
  • Position Budget Distribution Salary Plan
  • Position Budget Distribution Salary Plan Code
  • Position Budget Distribution Salary Step Number
  • Position Budget Distribution SetID
  • Position Budget Distribution Snapshot Name
  • Position Budget Distribution Staffing Count
  • Position Budget Distribution Staffing Flag
  • Position Budget Distribution Subaccount Code
  • Position Budget Distribution Total FTE
  • Position Budget Distribution UCOP Account
  • Position Budget Distribution UCOP Account Code
  • Position Budget Distribution Union
  • Position Budget Distribution Union Code
  • Position Budget Distribution Vacancy Status

EAH-LLOriginalCombo-View

In conjunction with the UCPath Reporting Team, BIA is excited to release the EAH-LLOriginalCombo-View.   This new view will allow the Payroll team to research cases where employee labor accounting is not what was expected.

This view will be part of the EAH Core views and does not use row level security.  This view will be going to Production in June 2024.

Epic:   EAHE-3146 - Getting issue details... STATUS

SNOW tickets addressed: CS1924743

Unique fields include: 

  • LL CCOA
  • LL CCOA Activity Code
  • LL CCOA Budget Reference OTC Indicator Code
  • LL CCOA Entity Code
  • LL CCOA FinU Code
  • LL CCOA FND SRC Code
  • LL CCOA Funct Code
  • LL CCOA Fund Code
  • LL CCOA Location Code
  • LL CCOA Program Code
  • LL CCOA Project Code
  • LL CCOA TASK Code
  • LL CCOA Work Study Indicator Code
  • LL GLVal Edit Error Message
  • LL GLVal Edit Error Type Code
  • LL GLVal Primary Key Hash Code
  • LL Original Budget Reference OTC Indicator Code
  • LL Original Business Unit Code
  • LL Original CCOA
  • LL Original CCOA Activity
  • LL Original CCOA Activity Code
  • LL Original CCOA Entity
  • LL Original CCOA Entity Code
  • LL Original CCOA FinU
  • LL Original CCOA FinU Code
  • LL Original CCOA FND SRC
  • LL Original CCOA FND SRC Code
  • LL Original CCOA Funct
  • LL Original CCOA Funct Code
  • LL Original CCOA Fund
  • LL Original CCOA Fund Code
  • LL Original CCOA Location
  • LL Original CCOA Location Code
  • LL Original CCOA Program
  • LL Original CCOA Program Code
  • LL Original CCOA Project
  • LL Original CCOA Project Code
  • LL Original CCOA TASK
  • LL Original CCOA TASK Code
  • LL Original Department
  • LL Original Department Code
  • LL Original Earnings End Date
  • LL Original Pay Run Code
  • LL Original Work Study Indicator Code


View Your Requested Enhancements

Items marked with an asterisk (*) are report breaking enhancements if you have these fields in your report.

EAH-EmployeeDemographics-Views

Epic:   EAHE-3171 - Getting issue details... STATUS

SNOW ticket(s) addressed: CS1158110

Added the following new fields:

  • Employee Display Name Search Current = Used for name searches. It is the Employee Display Name Current (Lived over Legal), converted to uppercase, spaces removed, punctuation removed, accented characters converted to equivalent non-accent character.

EAH-Workforce-View & EAH-WorkforceAllRows-View

Epic:   EAHE-3141 - Getting issue details... STATUS

SNOW ticket(s) addressed: CSTASK0034613, CS1158110

Added the following new fields:

  • Employee Display Name Search AsOf
  • Employee Display Name Search Current
  • Employee Last Separation Date
  • Job FTE End Date
  • Job FTE Start Date


UAT - Customer Service Reminder

Data in UAT is not ready to be shared with end customers, is not considered completely validated and can change suddenly.  For optimal customer satisfaction, do not connect your production solutions to packages / data sources that are in UAT.  If you choose to share UAT items with end customer, be explicit that the data and report is in UAT and can change suddenly or be broken by UAT changes.

A duty cycle has been implemented for Hana QA.  During this time, Hana QA will not be available.  Please schedule your UAT work around this duty cycle.

  • Hana QA will not be available from 7pm-5am nightly
  • Hana QA will not be available Saturday and Sunday
  • Data loads will occur from 5am-10am on weekdays

Follow our Enhancement User Acceptance Testing (UAT) Steps

Use this UAT time to adjust your reports as needed prior to the Production release where your customers will be able to see any issues these enhancements cause. 
  • Cognos: Use the packages in Cognos DEV > Student Activity Hub > Student Activity Hub Packages UAT to build your report and select Hana QA.  Do not select Hana Prod as the report will fail.  Using Hana QA will allow you to see the below enhancements with Production data. 
  • Tableau: Sign into Tableau on your Tableau desktop tool and open your report.  Add a new data source with the same name and -QA at the end of the title.  Using this data source will allow you to see the below enhancements with Production data.
  • Hana QA:  SAH data in Hana QA is production data loaded daily, just like in Hana PROD.

If you find an issue, please include in your email to busintel@ucsd.edu the following:

  • What browser are you using?
  • What environment are you using?  Cognos DEV, QA or PROD?  Or Tableau?
  • What data source / package are you using?
  • What results were you expecting? 

Reminder: QA data sources will be deleted the Friday after the enhancements are migrated to Production.