202403 EAH Release Notes

Owned by Saparnell
Last updated: Mar 14, 2024

Hello EAH Developers - The below enhancements are included in this month's EAH Release.

Keep up with our future enhancements here: EAH Bugs and Enhancements In Progress

Learn more about the Employee Activity Hub in the EAH Quick Start Guides.

Table of Contents


Schedule

  • Thursday, March 7, end of day: release enhancements to User Acceptance Testing

  • Thursday, March 14, end of day: release enhancement to Production

  • Friday, March 15, end of day: delete QA models


Thank You Report Developers!

Special thanks to the report developers who submitted enhancement requests. 

  • David Mandell
  • Maria Obtera
  • Heather Sears


New Views

EAH-ApprovalSalaryCostTransferDetails-View

In conjunction with the UCPath Reporting Team, BIA is excited to release the EAH-ApprovalSalaryCostTransferDetails-View.  This view can be used for insights into the Salary Cost Transfer Approval process.

This view will be part of the EAH Core views and has no row level security.  This view will be going to Production in March 2024.

Epic:   EAHE-3047 - Getting issue details... STATUS

SNOW tickets addressed: CS1787117

Unique fields include:

  • SCT Accounting Period Number
  • SCT Combination
  • SCT Combination Code
  • SCT Company Code
  • SCT Created By Display Name
  • SCT Created By User ID
  • SCT Earnings Type
  • SCT Earnings Type Code
  • SCT Fiscal Year
  • SCT High Risk By Federal Fund Maximum Increase Code
  • SCT Initiator Comment
  • SCT Line Entry Type
  • SCT OTC Indicator Code
  • SCT Pay Date
  • SCT Pay Group Code
  • SCT Pay Run Code
  • SCT Process Date
  • SCT Process Status
  • SCT Process Status Code
  • SCT Questionnaire Response 1
  • SCT Questionnaire Response 2
  • SCT Questionnaire Response 3
  • SCT Questionnaire Response 4
  • SCT Reason
  • SCT Reason Code
  • SCT SetID
  • SCT Source
  • SCT Source Code
  • SCT Status
  • SCT Status Code
  • SCT Transaction Number
  • SCT Transaction Sub Number
  • SCT CCOA Activity
  • SCT CCOA Activity Code
  • SCT CCOA Entity
  • SCT CCOA Entity Code
  • SCT CCOA FinU
  • SCT CCOA FinU Code
  • SCT CCOA FND SRC
  • SCT CCOA FND SRC Code
  • SCT CCOA Funct
  • SCT CCOA Funct Code
  • SCT CCOA Fund
  • SCT CCOA Fund Code
  • SCT CCOA Location
  • SCT CCOA Location Code
  • SCT CCOA Program
  • SCT CCOA Program Code
  • SCT CCOA Project
  • SCT CCOA Project Code
  • SCT CCOA TASK
  • SCT CCOA TASK Code
  • SCT Approve Date
  • SCT Creation Date
  • SCT Earnings Period End Date
  • SCT Pay Period End Date
  • SCT Pay Period Start Date
  • SCT Posting Pay Period End Date
  • SCT High Risk By Award End Date Count
  • SCT High Risk By Federal Fund Increase Count
  • SCT High Risk By UCPath Approval Count
  • SCT High Risk Count
  • SCT Off Cycle Count
  • SCT High Risk By Award End Date Flag
  • SCT High Risk By Federal Fund Increase Flag
  • SCT High Risk By UCPath Approval Flag
  • SCT High Risk Flag
  • SCT Off Cycle Flag
  • SCT Earnings Adjustment Amount
  • SCT Earnings Fund Amount
  • SCT Earnings New Amount
  • SCT Earnings Old Amount
  • SCT Effort Percent
  • SCT High Risk By Federal Fund Maximum Increase Amount
  • SCT Percent Of Pay

EAH-PositionBudgetDistribution-View

In conjunction with the Campus Budget Office Team, BIA is excited to release the EAH-PositionBudgetDistribution-View.   This view uses the new UCPath Budget Distribution page which displays all UCSD staff and is where permanent staffing will be managed going forward.

This view will be part of the EAH Core views and include row level security.  This view will be going to Production in April 2024.

Epic:   EAHE-3059 - Getting issue details... STATUS

SNOW tickets addressed: CS1781749

Unique fields include:

  • Position Budget Distribution Adjustment Amount
  • Position Budget Distribution Amount
  • Position Budget Distribution Annualized Budget Rate
  • Position Budget Distribution Business Unit
  • Position Budget Distribution Business Unit Code
  • Position Budget Distribution CCOA Entity
  • Position Budget Distribution CCOA Entity Code
  • Position Budget Distribution CCOA FinU
  • Position Budget Distribution CCOA FinU Code
  • Position Budget Distribution CCOA Funct
  • Position Budget Distribution CCOA Funct Code
  • Position Budget Distribution CCOA Fund
  • Position Budget Distribution CCOA Fund Code
  • Position Budget Distribution CCOA Project
  • Position Budget Distribution CCOA Project Code
  • Position Budget Distribution Combination Code
  • Position Budget Distribution Department
  • Position Budget Distribution Department Code
  • Position Budget Distribution Earnings Type
  • Position Budget Distribution Earnings Type Code
  • Position Budget Distribution Effective Date
  • Position Budget Distribution Effective Sequence Number
  • Position Budget Distribution Employee Class
  • Position Budget Distribution Employee Class Code
  • Position Budget Distribution Employee First Name Current
  • Position Budget Distribution Employee Last Name Current
  • Position Budget Distribution End Date
  • Position Budget Distribution FTE
  • Position Budget Distribution Job Code
  • Position Budget Distribution Job Code Description
  • Position Budget Distribution Job Code Occupational Subgroup
  • Position Budget Distribution Job Code Occupational Subgroup Code
  • Position Budget Distribution Job Compensation Frequency
  • Position Budget Distribution Job Compensation Frequency Code
  • Position Budget Distribution Job Compensation Rate
  • Position Budget Distribution Line Amount
  • Position Budget Distribution Line FTE
  • Position Budget Distribution Max Head Count
  • Position Budget Distribution Position Effective Date
  • Position Budget Distribution Position Status
  • Position Budget Distribution Position Status Code
  • Position Budget Distribution Roll Up Department
  • Position Budget Distribution Roll Up Department Code
  • Position Budget Distribution Salary Grade
  • Position Budget Distribution Salary Grade Code
  • Position Budget Distribution Salary Plan
  • Position Budget Distribution Salary Plan Code
  • Position Budget Distribution Salary Step Number
  • Position Budget Distribution SetID
  • Position Budget Distribution Snapshot Name
  • Position Budget Distribution Staffing Count
  • Position Budget Distribution Staffing Flag
  • Position Budget Distribution Subaccount Code
  • Position Budget Distribution Total FTE
  • Position Budget Distribution UCOP Account
  • Position Budget Distribution UCOP Account Code
  • Position Budget Distribution Union
  • Position Budget Distribution Union Code
  • Position Budget Distribution Vacancy Status

EAH-SystemRole-View

In conjunction with the UCPath Reporting Team, BIA is excited to release the EAH-SystemRole-View.  This new view is a combination of limited EAH-Workforce-View fields and role information from UCPath and Oracle Financials Cloud.  This view can be used to determine what role an employee has within UCPath and Oracle Financials Cloud.  Roles from other data sources are expected to be added in the future. 

This view will be part of the EAH Core views and does not include row level security.  This view will be going to Production in March 2024.

Epic:   EAHE-2654 - Getting issue details... STATUS

SNOW tickets addressed: CSTASK0028213, CS1820889

Unique fields include:

  • Business Unit Ledger
  • Purchasing Authority
  • Purchasing Authority Code
  • Purchasing Authority Code And Name
  • Role Access Level
  • Role Access Level Code
  • Role Business Area
  • Role Person Display Name
  • Role Person First Name
  • Role Person ID
  • Role Person Last Name
  • Role Person Middle Name
  • Role Person Name
  • Role Source
  • Role Source Code
  • Role System Function
  • Role System Function Code
  • User Assignment Number
  • User ID
  • User Role
  • User Role Code
  • User Role Code And Name
  • User Account Locked Count
  • User Account Locked Flag


View Your Requested Enhancements

Items marked with an asterisk (*) are report breaking enhancements if you have these fields in your report.

EAH-Workforce Views

Epic:   EAHE-3100 - Getting issue details... STATUS

SNOW ticket(s) addressed: 

Added the following new fields:

  • Employee Status End Date

  • Employee Status Start Date

View impacted by this enhancement:

  • EAH-Workforce-View
  • EAH-WorkforceAllRows-View

Derived UC Path Fund Fields

Epic:   EAHE-3118 - Getting issue details... STATUS

SNOW ticket(s) addressed: CS1820264

Added the following new fields:

  • Derived UC Path Fund
  • Derived UC Path Fund Code
  • Derived UC Path Fund Code and Name
  • Derived UC Path Fund Effective End Date
  • Derived UC Path Fund Effective Start Date
  • Derived UC Path Fund Is Current Count
  • Derived UC Path Fund Is Current Flag
  • Derived UC Path Fund L1
  • Derived UC Path Fund L1 Code
  • Derived UC Path Fund L1 Code and Name
  • Derived UC Path Fund L2
  • Derived UC Path Fund L2 Code
  • Derived UC Path Fund L2 Code and Name
  • Derived UC Path Fund L3
  • Derived UC Path Fund L3 Code
  • Derived UC Path Fund L3 Code and Name
  • Derived UC Path Fund L4
  • Derived UC Path Fund L4 Code
  • Derived UC Path Fund L4 Code and Name
  • Derived UC Path Fund VSE Category
  • Derived UC Path Fund VSE Category Code
  • Derived UC Path Fund VSE Category Code and Name
  • Derived UC Path Fund VSE Subcategory L1
  • Derived UC Path Fund VSE Subcategory L1 Code
  • Derived UC Path Fund VSE Subcategory L1 Code and Name
  • Derived UC Path Fund VSE Subcategory L2
  • Derived UC Path Fund VSE Subcategory L2 Code
  • Derived UC Path Fund VSE Subcategory L2 Code and Name
  • Derived UC Path Managerial Reporting Fund Hierarchy L1
  • Derived UC Path Managerial Reporting Fund Hierarchy L1 Code
  • Derived UC Path Managerial Reporting Fund Hierarchy L1 Code and Name
  • Derived UC Path Managerial Reporting Fund Hierarchy L2
  • Derived UC Path Managerial Reporting Fund Hierarchy L2 Code
  • Derived UC Path Managerial Reporting Fund Hierarchy L2 Code and Name
  • Derived UC Path Managerial Reporting Fund Hierarchy L3
  • Derived UC Path Managerial Reporting Fund Hierarchy L3 Code
  • Derived UC Path Managerial Reporting Fund Hierarchy L3 Code and Name
  • Derived UC Path Managerial Reporting Fund Hierarchy L4
  • Derived UC Path Managerial Reporting Fund Hierarchy L4 Code
  • Derived UC Path Managerial Reporting Fund Hierarchy L4 Code and Name
  • Derived UC Path Managerial Reporting Fund Hierarchy L5
  • Derived UC Path Managerial Reporting Fund Hierarchy L5 Code
  • Derived UC Path Managerial Reporting Fund Hierarchy L5 Code and Name
  • Derived UC Path Managerial Reporting Fund Hierarchy L6
  • Derived UC Path Managerial Reporting Fund Hierarchy L6 Code
  • Derived UC Path Managerial Reporting Fund Hierarchy L6 Code and Name

Views enhanced with these fields are:

  • EAH-ApprovalDirectRetroDetail-View
  • EAH-ApprovalFundingEntryDetail-View
  • EAH-ApprovalSalaryCostTransferDetail-View
  • EAH-LLSalaryDetail-View
  • EAH-LLFringeDetailView
  • EAH-LLSalaryFringeDetail
  • EAH-PositionFunding-View


UAT - Customer Service Reminder

Data in UAT is not ready to be shared with end customers, is not considered completely validated and can change suddenly.  For optimal customer satisfaction, do not connect your production solutions to packages / data sources that are in UAT.  If you choose to share UAT items with end customer, be explicit that the data and report is in UAT and can change suddenly or be broken by UAT changes.

A duty cycle has been implemented for Hana QA.  During this time, Hana QA will not be available.  Please schedule your UAT work around this duty cycle.

  • Hana QA will not be available from 7pm-5am nightly
  • Hana QA will not be available Saturday and Sunday
  • Data loads will occur from 5am-10am on weekdays

Follow our Enhancement User Acceptance Testing (UAT) Steps

Use this UAT time to adjust your reports as needed prior to the Production release where your customers will be able to see any issues these enhancements cause. 
  • Cognos: Use the packages in Cognos DEV > Student Activity Hub > Student Activity Hub Packages UAT to build your report and select Hana QA.  Do not select Hana Prod as the report will fail.  Using Hana QA will allow you to see the below enhancements with Production data. 
  • Tableau: Sign into Tableau on your Tableau desktop tool and open your report.  Add a new data source with the same name and -QA at the end of the title.  Using this data source will allow you to see the below enhancements with Production data.
  • Hana QA:  SAH data in Hana QA is production data loaded daily, just like in Hana PROD.

If you find an issue, please include in your email to busintel@ucsd.edu the following:

  • What browser are you using?
  • What environment are you using?  Cognos DEV, QA or PROD?  Or Tableau?
  • What data source / package are you using?
  • What results were you expecting? 

Reminder: QA data sources will be deleted the Friday after the enhancements are migrated to Production.