FINAH-UCSDGeneralLedgerBalances-View Quick Start Guide

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Last updated: Aug 13, 2021
4 min read

This view contains the all of the transactions posted to the UCSD General Ledger including all encumbrances and actuals. 

  • This view only transactions that have posted.  This does not include pre-posted, unposted, not approved transactions, not posted, and/or un-processed costs.
  • This view does not contain sub-ledger information. 
  • Start here and then branch out as needed.

(info) In order to see the General Ledger data within Oracle UI you'll need access to General Accounting Dashboard > Inquiry and Analysis Balances

Data Loads:

Data is loaded nightly from oracle.  To see when the data completed being loaded by UCSD into FINAH see this report: Tableau > Public > AH Data Load Status Report

Granularity:

One row per general ledger balance transaction.  These are summary level transactions that are posted to the general ledger.  The view is at transaction level granularity.

Note:  Only objects with transactions are included in this view and only objects with transactions in the source Oracle table.



LevelKey (uniqueness / group by)Measure
1CCOA Levels

There are multiple groups of fields that live at a higher grain than the Transaction Line.  These groups are not part of a hierarchy and should be considered separately.

If you use the measures from this group you will see them repeat with combined with lower grain data.

Example:

Tableau report developers:  {FIXED[Entity Code]: MIN([Entity Is Current Count])}

Be sure to use the matching fields.

{FIXED[% Code]: MIN([% Is Current Count])}


All measures in the Flag Measures folder


Key Fields to View:

  • Account
  • Accounting Period
  • Activity
  • Award
  • Award Fiscal Manager
  • Award Fund Manger
  • Award MSO DBO CAO
  • Award Principal Investigator
  • Award Project Manager
  • Entity
  • Financial Unit
  • Function
  • Fund
  • Future
  • General Ledger
  • General Ledger Balances
  • Location
  • Managerial Reporting Account Hierarchy
  • Managerial Reporting Fund Hierarchy
  • Program
  • Project

Key Fields Filter on:

  • Accounting Period
  • Ledger Encumbrance Type


Additional Notes: