2021-05-27 SAH Production Release Notes

From: Parnell, Sarah
Sent: Thursday, May 27, 2021 8:46 PM
To: Alegria, Alfredo <a3alegria@ucsd.edu>; Ashley L Juavinett <ajuavinett@ucsd.edu>; Petersen, Adrian <amp072@ucsd.edu>; Wissman, Alexander <awissman@ucsd.edu>; Corey W Fujikawa <cfujikaw@UCSD.EDU>; Glover, Chris <cglover@ucsd.edu>; Hurley, Christine <churley@ucsd.edu>; McMahon, Carrie <cmmcmahon@UCSD.EDU>; Olsen, Dean <d1olsen@ucsd.edu>; Brehm, Dana <dbrehm@ucsd.edu>; Conde, Dean <dconde@ucsd.edu>; Garrison, David <dgarrison@UCSD.EDU>; Suchy, Daniel <dsuchy@ucsd.edu>; ecrossman@health.ucsd.edu; Espaldon, Erin <eespaldon@mail.ucsd.edu>; Ruiz, Edual <eruiz@UCSD.EDU>; Thiveos, Eva <ethiveos@UCSD.EDU>; Vela, Fernando <fevela@UCSD.EDU>; Belokurova, Galina <gbelokurova@ucsd.edu>; Carty, Heidi <hcarty@ucsd.edu>; Pedersen, Janni <jpedersen@UCSD.EDU>; Jude Poole <jpoole@ucsd.edu>; Smoot, James <jsmoot@ucsd.edu>; Yates, Jason <jyates@ucsd.edu>; Collins, Katherine <k4collins@ucsd.edu>; Barron Galvan, Karla <kbarrongalvan@UCSD.EDU>; Gerstoft, Karen <kgerstoft@ucsd.edu>; Kilanski, Kristine <kkilanski@UCSD.EDU>; Williams, Lukus <l9williams@UCSD.EDU>; Luis Avila <lavila@ucsd.edu>; Root, Lindsay <lcroot@UCSD.EDU>; Kertz, Laura <lkertz@ucsd.edu>; Vargas, Moises <m2vargas@UCSD.EDU>; m5alvarez@ucsd.edu; Christinson, Marisol <mcchristinson@ucsd.edu>; Michael, Mary <mmichael@UCSD.EDU>; Ransom, Michelle <mransom@ucsd.edu>; Powell, Nadia <n1powell@ucsd.edu>; Noles, Natalie <nnoles@ucsd.edu>; Wolfe, Natalie <nwolfe@ucsd.edu>; Mayorova, Olga <omayorova@UCSD.EDU>; Continetti, Robert <rcontinetti@ucsd.edu>; Keil, Rita <rkeil@UCSD.EDU>; Lapidis, Rachael <rlapidis@ucsd.edu>; Musial, Robert <rmusial@ucsd.edu>; Althaus, Scott <s2althaus@UCSD.EDU>; Milligan, Shannon <smilligan@UCSD.EDU>; Ross, Steve <sross@ucsd.edu>; Mata, Maria Cristina (Tina) <tmata@ucsd.edu>; Wang, Katherine <xiw030@ucsd.edu>; Yan, April <yuyan@UCSD.EDU>; Kellen, Vince <vkellen@ucsd.edu>; Pollak, Brett <bpollak@ucsd.edu>
Cc: ITS-BIA <its-bia@ucsd.edu>; ITS-DataIntegrationServices <DBA@ucsdcloud.onmicrosoft.com>; Lyons, Cindy <cglyons@ucsd.edu>; Garrison, David <dgarrison@UCSD.EDU>
Subject: SAH Enhancements - Production Release

Hello – The below enhancements are now available for you in Production.  If you pointed a report at one of the UAT data sources / package, please be sure to repoint your report to Production data source / package.

Thanks,

Sarah Parnell

Analytics Community of Practice Manager

Business Intelligence & Analytics | Information Technology Services | UC San Diego

saparnell@ucsd.edu

work cell: 858-354-9709

My pronouns [https://www.mypronouns.org/]: she/her/hers

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From: Parnell, Sarah <saparnell@ucsd.edu>
To:
Cc: ITS-BIA <its-bia@ucsd.edu>; ITS-DataIntergrationServices <ITS-DataIntergrationServices@AD.UCSD.EDU>;
Subject: SAH enhancements - UAT available - due May 26

Hello SAH Developers - The below enhancements are available for you in UAT for this week.  If you find an issue, please email busintel@ucsd.edu right away with the subject line “SAH UAT due May 26” so we can address it prior to the 3pm release to Production on Thursday, May 26. Enhancements to SAH are always released to UAT on the third Thursday of each month.

Keep up with our future enhancements here: SAH Bugs and Enhancements In Progress. 

For access to the Student Activity Hub (SAH) you must be pre-approved by the registrar's office.  Please reach out to them directly.

Renaming & Deprecating:

As we've adapted the AH views to your needs, we have found changing field names and deprecating fields is painful for both report developers and our team due to the breaking of reports, data integrations and packages / data sources.  In an effort to avoid this pain, we are going to introduce a new strategy. 

1. ITS-BIA will release new fields with the revised field name in the views that contain the field to be renamed, or where a view is to be renamed ITS-BIA will release as a new view the view with the revised name.
2. ITS-BIA will allow a transition period for report developers to repoint their reports at the new fields / views.
3. ITS-BIA will remove the data from the old fields / views and allow a second transition period.  This will not break the report but will highlight where the fields / views are still in use as they will become blank.
4. ITS-BIA will deprecate the fields / views.  Any reports the have not transitioned by this point will break.

We'll be using this new strategy on the Pell fields that require deprecation due to the addition of Student Name fields.  With the approval from the SAH data steward and the financial aid department, IPEDS Pell Recipient Flag and IPEDS Pell Recipient Count fields will be removed from the core SAH views and SAH LMS view so that Student Name fields can be added to those views.  Please note this will have no impact on the SAH-Demographics-IR-View.

Customer Service Reminder:

Data in UAT is not ready to be shared with end customers, is not considered completely validated and can change suddenly.  For optimal customer satisfaction, do not connect your production solutions to packages / data sources that are in UAT.  If you choose to share UAT items with end customer, be explicit that the data and report is in UAT and can change suddenly or be broken by UAT changes.

How to test the new enhancements:

• Cognos: Use the packages in Cognos DEV > Student Activity Hub > Student Activity Hub Packages UAT to build your report and select Hana QA.  Do not select Hana Prod as the report will fail.  Using Hana QA will allow you to see the below enhancements with Production data. 
• Tableau: Sign into Tableau on your Tableau desktop tool and open your report.  Add a new data source with the same name and -QA at the end of the title.  Using this data source will allow you to see the below enhancements with Production data.
• Hana QA:  FINAH data in Hana QA is production Oracle data loaded daily, just like in Hana PROD.

If you find an issue, please include in your email to busintel@ucsd.edu the following:

• What browser are you using?
• What environment are you using?  Cognos DEV, QA or PROD?  Or Tableau?
• What data source / package are you using?
• What results were you expecting? 

Items marked with an asterisk (*) are report breaking enhancements if you have these fields in your report.

If you cannot view the SAHMAINT links, please request access to Jira here:  https://ucsdservicedesk.service-now.com/its?id=sc_cat_item&sys_id=9af5d148db514450008c9837db96190b

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Thanks!

Sarah Parnell

Analytics Community of Practice Manager

Business Intelligence & Analytics | Information Technology Services | UC San Diego

saparnell@ucsd.edu

work cell: 858-354-9709

My pronouns [https://www.mypronouns.org/]: she/her/hers

“My job is to make your job easier.  Where do you want to start?” - Sarah